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The GSS has several decision making bodies, the Executive, Council and Committees. Their work is also supported by Commissioners. Here you can find more information about how each of these contributes to the running of the GSS, as well as information about the policies and constitution of the Society.
If you are a graduate student who is interested in joining GSS Council – you can find information on what you need to do HERE.

The GSS Council represents and advocates on behalf of all graduate students at UBC Vancouver to the University, the Government, and the public. The Council is comprised of executive members and graduate student representatives elected from each graduate department of the University.

All graduate programs and departments, regardless of size, are entitled to appoint one council member to the GSS Council. Depending on the number of enrollment, larger departments may request a second council member.

2017/18 Council Meetings

Council Meetings take place once a month and continue through the summer semester. Council meetings are open to current UBC graduate students (as non-voting members).

Date: third Thursday of each month (unless otherwise stated)
Time: 5:30pm-9pm
Location: Michael Kingsmill Forum at The Nest (Fourth floor near Gallery 2.0)

Past Council meeting minutes

Changes to Council Membership

(April 2018)


  • Sarah Nelle Jackson as departmental rep of English Language and Literature
  • Rochelle Sumampong-Heavens as departmental rep of the School of Nursing.
  • Christina Rubino as departmental rep of Rehabilitation Sciences.


  • Claire Gregoire as Councillor for Mechanical Engineering.
  • Nandinee Haq as Councillor for Electrical and Computer Engineering.
  • Heather MacKay as Councillor for Forestry.
  • Anna Vozna as Councillor for Language and Literacy Education.
  • Natalie Marshall as Ordinary Member from the Executive Oversight Committee.

Collectively, GSS committees work to enhance graduate student life at UBC, with each focuses on a specific function(s) of the society’s day-to-day operations and comprised of graduate students at UBC Vancouver.

All the committee meetings are open to current UBC graduate students (as non-voting members). If there are no vacancies on the Committee that you are interested in joining, you are welcome to attend Committee Meetings as a non-voting member.

→ To join a committee or for more information, please email aa@gss.ubc.ca.

Notes: The GSS President is an ex-officio member of all committees (except for the Executive Oversight Committee). By default, the committees are chaired by the respective GSS Student Executive member; the GSS Council may appoint a different chair as needed.

Academic and External Affairs Committee

The Academic and External Committee endeavours to promote the interests of graduate students within the University community and the society at large. The committee addresses academic matters, financial concerns and the political needs of graduate students.

Code and Policy Committee

The Code and Policy Committee is responsible for reviewing the GSS Constitution, Bylaws, and Policy Manual. It collaborates with all other GSS committees, departments, and council to keep the bylaws and policies current. Up-to-date bylaws and policies reflect the will of the society and help the GSS run effectively. The Committee has just finished conducting a major revision of the Society bylaws, and are now in the process of updating the policy manual.

Elections Committee

The Elections Committee is accountable for conducting annual Society elections.

Executive Committee

The Executive Committee is made up of the five elected members of the GSS student executive and is chaired by the GSS President. The team manages the day-to-day operations of the Society.

Executive Oversight Committee

The Executive Oversight Committee is responsible for providing constructive performance review of elected GSS executive members, and for facilitating resolution of concerns about the functioning of the elected executive.

Governance and Accountability Ad Hoc Committee

The Governance & Accountability ad hoc Committee ensures that the GSS as an organization is as effective as possible by reviewing the GSS governance structure, and helps the Society support UBC grad students by creating accountability to the vision and goals within the GSS Strategic Plan. This year, our main goals are (1) to provide recommendations to restructure the GSS as an organization, and (2) to help all GSS committees create and accomplish goals aligned with the Strategic Plan.

GSS/AMS Referendum Ad Hoc Committee

The GSS/AMS Referendum Ad Hoc Committee conducts a needs assessment on the AMS services that graduate students currently use, drafts proposals for how to proceed as a Society, and prepares for a related 2018 referendum.

House Finance Committee

The House Finance Committee works to ensure the financial stability and accountability of all Society operations. It is accountable for organizing the annual audit, preparing and monitoring the budget, and the creation of the annual business plan. In addition to all matters financial, the House Finance Committee is also responsible for overseeing the use of the physical facilities and equipment of the Graduate Student Centre, dealing with complaints and suggestions, and making recommendations to Council regarding the House and Rules, and the Venue Rental Policy.

Human Resources Committee

The Human Resources Committee evaluates and reviews all coordinators and student staff, and provides regular reviews for the employee handbook of the Society. It is their responsibility to ensure all staffing needs are met.

Services Committee

The Services Committee aims to provide diverse services to the UBC graduate student community through direct, face-to-face communication and interaction. Its main function is to plan programming and events that enhance the campus and community experience of UBC graduate students and their families.

External Representatives

In addition to elected Student Executives and Departmental Representatives, the GSS Council and Committees also include External Representatives. External Representatives are graduate student representatives of the UBC Senate and Board of Governors, AMS Student Council, and Faculty of Graduate and Postdoctoral Studies.


GSS Commissioners assist GSS Executives in the implementation of our policies and the coordination of activities in targeted areas.

→ Visit Get Involved page for Commissioner position openings

Mentorship and Experiential Learning Commissioner

Works with the GSS VP Students on Orientation initiatives and will assist on the development of community service learning programs and mentorship opportunities for graduate students.

Indigenous Affairs Commissioner

Advises the GSS Executive as to how to improve the Society’s understanding of UBC’s indigenous students and works in concert with the Executive on various initiatives that support indigenous students.

Campus Safety Commissioner

Attends the UBC Health and Safety Committee as the designate of the VP and works on various GSS initiatives related to sexual violence on campus.

Sustainability Commissioner

Assists the GSS VP University and Academic Affairs and President in the development of sustainability policy and projects and be a liaison with graduate students and GSS volunteers working on sustainability projects.

Wellbeing Commissioner

Assists the GSS VP Students liaise with various university stakeholders undertaking wellness programs and will held the GSS Executive initiate programs designed to educate graduate students as to some ways to achieve “wellbeing.”

Equity Commissioner

Works with the GSS VP University and Academic Affairs and the GSS President in making the campus more inclusive, more diverse, and more equitable for all graduate students.

Financial Reports

Code Revisions

Below are the latest documents for the current policy sections under revisions for our next Council meeting:

None at this time.

Position Statements: Proposed Additions or Amendments

Below are the latest proposed position statements or amendments to any existing position statements for the GSS Council’s consideration:

None at this time.


For more information, please contact president@gss.ubc.ca.

Schedule of Council Meetings

  • April 19, 2018
  • May 17, 2018
  • June 21, 2018
  • July 19, 2018
  • Aug 16, 2018
  • Sept 20, 2018
  • Oct 18, 2018
  • Nov 15, 2018
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