Rental Spaces

Operated by the Graduate Student Society, the Thea Koerner House is located in a picturesque part of the campus near Rose Garden Parkade, Nitobe Memorial Garden and Flag Pole Plaza.

Surrounded by natural beauty and easily accessible, our facilities can be booked 7 days a week. Our rentable spaces – the Penthouse, Thea’s Lounge, Leon’s Lounge and the Ballroom – can be set in any style to suit all kinds of academic, social or business events, including weddings, conferences, parties, meetings and dinners.

Rental Spaces & Availability

Photo gallery of rental spaces at the Thea Koerner House

Visiting hours for rental space enquiries are Monday to Thursday, 9 am – 5 pm (our office is closed 1 pm – 2 pm daily for lunch). We are also available by appointment only on Fridays.


Graduate student rates are available to recognized UBC graduate student organizations or faculties. Events must be for current UBC graduate students (where more than 50% of guests will be current UBC graduate students). Please email our Events Manager for details.

Commercial rates are available to other event organizers and where events are not primarily for current UBC graduate students (where less than 50% of guests will be current UBC graduate students).

Ready to Book a Space?

Please fill out our Online Booking Form (We will respond within 3 business days)

Please make sure you have read additional details on events at the GSC below.


Please contact our Events Manager at

The Fine Print

For graduate student events (and to qualify for the graduate student rate), we may ask for guests to complete a sign in sheet with student numbers. Please advise your guests to bring student ID with them.

Although graduate student events will not require a booking deposit, management reserves the right to ask for a deposit at their discretion.

For events where alcohol will be served, we ask that you apply for a Special Occasion License at least 1 month in advance. A copy of the approved license must be given to the Bookings Manager no less than 2 days prior to your event. Learn more on acquiring a liquor license.

Full list of rules for hosting an event at the Graduate Student Society

Frequently Asked Questions