GSS Job Posting: Visual Communications Manager (UBC Work-Learn Program)

Posted: August 4, 2017

The five student executives and five staff members who manage the day-to-day operations of the Graduate Student Society of UBC (GSS) Vancouver are creators and instigators. Yes, they obsess over details, like commas, fonts, and picas, but they also mix with big ideas. They get the 10,000 UBC graduate students talking, get them stoked and inspired for an active and balanced campus life.

The Visual Communications Manager collaborates with other GSS team members (e.g. General Manager and Events Manager) and works closely with the Communications and Marketing Director in the creation and management of the GSS’ visual content across a broad range of media, thereby furthering the GSS brand and delivering our overall marketing strategy and goals to engage the UBC graduate student community.

Roles and Responsibilities
  • Designs print marketing collateral, such as posters, brochures, banners, and signage; as well as web banner images and other electronic pieces for the GSS websites, newsletter and social media channels
  • Manages the design process and content assets, including copy, images, layout, and other elements, as provided by the Communications and Marketing Director or gathered from other team members at the direction of the Director
  • Coordinates with external print houses for estimates, production and delivery
  • Supports production of promotional video as required
  • Assists the Director with GSS’ visual branding and redesign of marketing materials, including layout and re-organization of information
  • Researches and identifies print and web graphic design trends to enhance the effectiveness of GSS’ outreach and promotion
  • Other duties as required
  • The student reports and receives directions and guidance from the Communications and Marketing Director
  • Weekly one-on-one strategic marketing meetings with the Communications and Marketing Director, General Manager, and Events Manager to determine workflow, set priorities and provide feedback
  • The student also works closely with the GSS Student Executive and other staff
  • A mid-term check-in point evaluation and an exit interview will be administered to set goals, review performance, and identify areas for professional development
Relationship to Goal
  • The Communications and Marketing Team provides web and marketing and communications expertise to build engagement between the GSS and graduate student community at UBC Vancouver.


  • A UBC graduate student preferred with a background in marketing, communications, graphic design, video production or a related field
  • Experience with integrated marketing communications strategy preferred
  • Excellent team player and self-motivated learner
  • Strong time management and project coordination skills
  • Ability to work under pressure in a deadline driven environment
  • Strong written and verbal communication skills
  • Excellent Attention to detail
  • Ability to work independently with minimal supervision
  • Student with their own computer and necessary licensed software strongly preferred

Graphic Design:

  • Must have at least beginner level experience working with graphic design software, such as Adobe Illustrator, Photoshop and InDesign, or Microsoft PowerPoint and Publisher
  • Basic understanding of graphic design theory and the design process
  • A solid understanding of or willingness to learn about prepress
  • Bonus points if you can draw illustrations or have experience in designing visuals for mobile-enabled sites
  • Bonus points if you have experience working with video production or editing
Student Learning Components
  • A deeper understanding of digital media and branding for non-profits, as well as exposure to current marketing practices and trends
  • Opportunity to network with GSS Student Executive, staff and external stakeholders and develop interpersonal communications skills within a small team environment
  • Mentorship from the Communications and Marketing Director in the following areas:
    • Graphic design
    • Video production
    • Integrated marketing/communications strategy
    • In-bound marketing
  • Workplace orientation provided, orienting the student to resources extant in the GSS and UBC:
    • Office tour with introduction to GSS team members
    • An introduction to the hardware and software available
    • Human Resources manual, as well as policies and procedures
    • One-hour meeting with the Communications and Marketing Director and the General Manager to identify expectations and outline strategic objects for the position
    • A briefing of activities of the Events Manager and GSS programs and events being planned
  • Exposure to current graphic and web design, video production practices, and in-bound marketing technologies adopted by non-profit businesses
  • Opportunity to develop two-dimensional design skills and the printing process, which are critical to learn for any student interested in a career related to visual design
  • Opportunity to gain experience in video planning and creation, and to build skills essential for any student interested in a career related to motion graphics
  • Strengthen skills in collaborating as a team and working with different stakeholders with the UBC graduate community
  • Opportunity to suggest and implement innovative visual design and ideas
  • The student will learn the importance of flexibility and adaptability in a fast-paced environment and will be able to apply that to other organizations
  • The student will enhance their skills in project management, decision-making, and time management while completing multiple projects concurrently
  • The student is also encouraged to ask questions and to contribute ideas to improving current marketing strategies and campaigns
  • The student will have an opportunity to apply written and verbal communications skills in a workplace context as their tasks will involve presenting information to supervisors and GSS stakeholders
Hours of Work
  • 5-10 hours per week
  • $14.69 per hour
  • Paid semi-weekly
How to Apply
  • Email:
  • Subject line should read: Visual Communications Manager – your full name
  • Application deadline extended: August 27, 2017

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.