GSS Job Posting: Bookings Assistant

on October 14, 2015
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Gain valuable work experience on campus with the GSS (Graduate Student Society, UBC)! We are currently hiring for Booking Assistants to help students and our other clients set up their events in the Thea Koerner House.

Job Overview

  • Setting up rooms for upcoming events in the Graduate Student Centre
  • Cleaning and clearing rooms after events
  • Supervising events and acting as the lead building contact should any issues arise
  • Maintaining all booking equipment, and reporting any problems as they arise
  • Maintaining an inventory of all booking equipment
  • Opening and closing of rooms for groups, as well as securing the building after hours
  • Writing a summary report of events during any emergencies that may occur during a booking
  • Helping with small building maintenance projects
  • Any other task assigned by the Events Director

Preferred Skills

  • Comfortable with physical labour
  • Experience with event management or event planning
  • Any experience working with audio/visual equipment is an asset (ex. Projectors, speakers, microphones, mixers/amplifiers)
  • Good availability on weekday evenings


  • $14/hour

Other notes

  • Scheduling of all shifts is done one week prior to the shift
  • Most weekday shifts are in the evening, and range from 2-6 hours
  • Weekend shifts generally range from 4-8 hours
  • Freedom to choose/trade shifts as needed
  • Extra consideration will be given to graduate students applying to the position

How to Apply

  • Email: Shannon Blakely at
  • Application deadline: Friday, October 23, 4:00PM

Please submit a resume and a cover letter in PDF format.

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GSS Job Posting: Bookings Assistant