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GSS Elections 2017-2018

GSS Elections: March 6-10, 2017

Key Dates

Nominations Period: January 30, 9am – February 24, 5pm

All Candidates Meeting: February 17, 5-6:30pm, GSS Boardroom
(225 – 6371 Crescent Road)

Campaigning Period: February 27, 8am – March 10, 5pm

All Candidates Debates: TBA

Voting Period: March 6 – March 10, 5pm

Results Announcement: March 10, shortly after Voting period closes

Complaints Period: TBA

* Items in bold = Mandatory meetings for nominees

Elected Positions

Being a GSS Student Executive is more than just the glam. It is an opportunity to make new friends, build essential leadership and managerial skills, and gain experience running a major student government.

Check out what the elected positions do:

The GSS president represents the society in various efforts and tables across the wider UBC community. The President is expected to uphold the best interests of the Society’s 10,000 graduate student members and to regularly engage with ordinary members, council members, and other UBC community members. Within the GSS, the President is responsible for the daily operations of the society, and for enacting the decisions made in GSS council.


As per the GSS Constitution, the President shall:

(a) be the public face of the Society, speak on behalf of the Society, and be responsible for communications of the Society

(b) be responsible for the communication between the Society and its members including but not limited to responsibility for the website, e-mail notices, advertising Society events, and print publications,

(c) be responsible to Council;

(i) for the execution of Council decisions by the Society,

(ii) as the Spokesperson for Council and the Society

(d) be responsible for the operation of the Society including:

(i) co-ordinate the Executive Officers of the Society,

(ii) ensures that Executive Officers satisfactorily perform all duties assigned to their positions,

(iii)chair and set the agenda for the Executive Committee

(iv)ensure that all Society Departments including Business Management liaises appropriately with the Executive Committee,

(v) ensure operation are in accordance to Constitution, Bylaw and Policy, and

(vi)be an ex-officio member of every committee, taskforce, and working group of the Society,

(e) be responsible for Meetings of Council including:

(i) chair and set the agenda for meetings of Council

(ii) ensure the proper operation of the meetings of Council

(iii) take minutes at meetings of Council, or designate a member to do so,

(iv)ensure copies of the minutes of the previous Council meeting, the agenda of the upcoming Council meeting, and any other relevant material to each Councillor in advance of each regular council meeting, and

(v) sign Council Minutes and maintain a minute book containing true copies of all signed Council minutes,

(f) be responsible for Annual General Meeting in accordance with Bylaw 3.1.1, including setting of the date and agenda for the meeting,

(g) be responsible for Constitution, Bylaws and Policy Manual including:

(i) interpretation of the Constitution, Bylaws and Policy Manual as needed, subject to review by Council,

(ii) ensuring that the Policy Manual is current, and that all Councillors receive notice of the amendments made thereto,

(h) provide ten hours of office presence per week, excluding the time required for committee meetings pertaining to their other duties, time which shall be used to perform normal presidential duties and official functions, and,

(i) perform such other duties as directed by Council or the membership in consultation with the Executive Committee.

(j) ensure liaising with University Administration

(k) be responsible for implementing the Strategic Framework in accordance with Bylaw article 14.

The Vice President University and Academic Affairs functions as a bridge between the GSS Council and UBC graduate students, as well as between graduate students and the university.

The VP UAA makes sure graduate student issues and concerns expressed through GSS position statements (approved by the Board) are articulated to UBC administrations and well incorporated in UBC policies and decision making processes. It is very important to consult with the university on different academic/non-academic matters (e.g. tuition, funding, sexual assault, supervisory excellence, and new program consultations) that affect graduate students’ studies and well-being. The VP UAA also makes sure graduate students are well aware of any significant issues at UBC.

As the leader of the GSS Advocacy Office, the VP UAA oversees its operations and coordinates the Advocates. The VP UAA also attends regularly meetings with UBC administrations to find better ways to advocate for graduate students. The VP UAA keeps the Advocates informed by providing them with reports and training, and connecting them with broader body of advocacy at UBC.

Within the GSS, the VP UAA is in charge of the Academic and External Affairs Committee, providing committee members with information on academic/ non-academic business of UBC through sharing of reports, discussion points and inviting presenters.

As an active member of the community, the VP UAA should have great social skills and resilience that motivates him/her try different ways when things don’t work!

As per the GSS Constitution, the Vice-President University and Academic Affairs shall:

(a) act in the President’s place in the event of their prolonged absence, and report such absence to Council,

(b) act as a liaison between GSS Council and the Graduate Council in the Faculty of Grad and post docs,

(c) liaise with organizations at the University representing the faculty, the seasonal instructors, the teaching assistants and the non-teaching staff concerning University affairs; –  Organizations that deal in matters of Academic etc student senators

(d) be responsible for the actions of advocacy office and coordinate advocacy officers

(e) be responsible for academic matters of the Society, including but not limited to:

(i) ensuring the widest possible representation of graduate students on the Council and committees of the Society,

(ii) ensure the widest possible representation of graduate students on the committees within the administration of the University,

(iii) unless deemed by council the default rep to all non GSS bodies dealing with academic matters

(iv) forge, maintain and co-ordinate links with other student groups on campus, including but not limited to the AMS,

(v) be responsible for the promotion of, and communication of information on, the Society’s activities to other organizations excluding non-university organizations,

(f) be responsible to the Academic and External Affairs Committee,

(g) provide six hours of office presence per week, excluding the time required for committee meetings pertaining to their duties, time shall be used to perform other normal duties of the position,

(h) report to the President on a regular basis and work collaboratively with the Executive Committee, and perform such other duties as directed by Council or the membership in consultation with the President or the Executive Committee.

The Vice President External Relations is the Chief Lobbyist for graduate students at UBC Vancouver.

As the VP External, it is your responsibility to ensure that we maintain good relations with external stakeholders such as staff and elected officials within the provincial and federal governments, bodies within UBC such as the office of the VP Students, the office of the VP External, Student Housing and Hospitality Services, the University Neighbourhoods Association, our advocacy partners (the Alliance of BC Students and the Canadian Alliance of Student Associations), and other student organizations from across Canada.

The VP External is the bridge between graduate students at UBC and issues in post-secondary education across Canada. The VP External collects, interprets, summarizes and disseminates information to ensure that graduate students at UBC are well-informed about external issues. When issues of particular significance come up, it is the VP External’s responsibility to organize action on those issues.

As an integral part of the Graduate Student Society of UBC Vancouver, the VP External must also be an active participant in society business. The VP External is expected to be a leader on the Academic and External Affairs committee of the society. They are expected to bring challenges and opportunities to the attention of committee members through reports, briefing notes, and invited presenters. They are expected to provide meaningful background, informed advice and well-considered options to the board when needed. Lastly, as a member of the executive committee leading the society, the VP External must be an engaged team-player ready to put the interests of others first.


As per the GSS Constitution, the Vice-President External Relations shall:

(a) be responsible for external affairs of the Society, including but not limited to:

(i) be responsible for the representation of the Society to external organizations that deliberate on the affairs relevant to graduate students, and develop links with such organizations, be responsible for the promotion of, and communication of information on, the Society’s activities to other organizations excluding UBC organization.

(ii) be responsible to the Academic and External Affairs Committee,

(iii) be responsible for community outreach and external political events of the Society;

(iv) liaise with residence associations;

(v) be responsible for lobbying local, municipal, provincial and federal governments;

(b) provide eight hours of office presence per week, excluding the time required for committee meetings pertaining to their duties, time shall be used to perform other normal duties of the position,

(c) report to the President on a regular basis and work collaboratively with the Executive Committee, and perform such other duties as directed by Council or the membership in consultation with the President or the Executive Committee.

The primary responsibilities of the VP Students involves:

  • Developing social, physical, intellectual, occupational, environmental, cultural, emotional, and spiritual activities and programming for GSS members (with the help of the Services Committee and support staff), including required budgetary planning
  • Working closely to promote and collaborate with GSS affiliate organizations (including departmental grad student associations and non-departmental grad student associations/”clubs”)
  • Developing and facilitating fall and winter orientation for incoming graduate students, and
  • Overseeing the GSS Event Fund
  • Additional (broader) responsibilities include:
    1. Working closely with council, committees, executives, and staff on ongoing projects related to the portfolio
    2. Meeting with student and administrative leaders across the university to promote graduate student needs and wellbeing at UBC, and
    3. Engaging and interact with GSS members to promote the GSS

As per the GSS Constitution, the Vice-President, Students shall:

(a) be responsible for supporting GSS affiliated organizations (as per Section 2.3 or 2.2. . .) through:

(i) creating, and enabling members to create, social, recreational, and educational programs sponsored by the Society, and

(ii) investigate the needs, in terms of services and programs, of the Membership on a regular basis,

(iii) encouraging and facilitating AO applications for the GSS Event Funding

(iv) hosting GSS affiliate and GSO caucus meetings once every three months to:

a. Inform graduate student leadership on initiatives being undertaken by the GSS

b. Enhance relationships between executives and GSO and AO members and the GSS

(b) assist in the formation of new departmental organizations,

(c) holding and administering GSS election of departmental and AO councillors wherever required.

(d) Coordinate Orientation activities for incoming graduate students

(e) maintain communication channels with the existing departmental committees that have not formally become an organization,

(f) assist in the formation of new departmental organizations and keep a process document outlining the steps for creation of new departmental organizations,

g) providing six hours of office presence per week, excluding the time required for committee meetings pertaining their duties, time which shall be used to perform other normal duties of the position,

(h) reporting to the President on a regular basis and work collaboratively with the Executive Committee, and perform such other duties as directed by Council or the membership in consultation with the President or the Executive Committee.

As per the GSS Constitution, the Senator shall:

The Senate is responsible for reviewing and approving all matters related to academics at UBC, such as curriculum and program changes/development, academic policies, and recommendations for teaching and learning.

In a general sense, the role of the Faculty of Graduate and Postdoctoral Studies Student Senator is to represent the voice of the Faculty of Graduate and Postdoctoral Studies Students when it comes to reviewing/approving material that comes through Senate.

The requirements for taking on this position is to attend senate meetings once a month, participate with the Student Senate Caucus (a caucus formed of all student senators that work together to review and critique senate material/issues from a student’s perspective), and sit on at least one sub-committee of senate (the list of sub-committees can be found on the UBC Senate website) that most likely meets once a month.

Note: Financial and Executive Oversight Officer will be appointed by the GSS Council.

Nominations

Nominate yourself!

Do you want to give back to the graduate student community? Become a student leader, build critical leadership and managerial skills, and get a head start on your post-graduate success. Nominate yourself!

Run for an elected position in 3 simple steps:

  1. Download the Nomination Form
  2. Get 3 friends (also current graduate students) to sign as nominators
  3. Submit your completed form by February 24, 5pm

Questions?

Email the Chief Electoral Officer at elections@gss.ubc.ca.

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