Job: Communications, Marketing & IT Manager (18-Month Contract)

Appointment Type: 18-month contract
Appointment Status: Full-time position
Start Date: February 1, 2022
Hours per Week: 35
Wage: 38,000.00 – 44,000.00 CAD Annually
Benefits: benefits include full health and dental plan coverage, and RRSP matching up to 7% and retention bonus
Employee Group: Non Union
Application Deadline: January 25, 2022

Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.

Job Summary

The GSS boasts a membership of over 10,000 graduate students at UBC. We advocate for graduate students needs to the University administration/Faculties at UBC, local, provincial, and federal governments. The GSS team provide advocacy services to support individual graduate students who are experiencing academic or personal difficulties. The GSS also offers academic, professional development, social, and community service programs to its membership. The GSS operates and is the steward of the Thea Koerner House Graduate Student Centre (GSC).

The Communications, Marketing and IT Manager facilitates communication with graduate students at UBC Vancouver and the campus community. The incumbent handles all marketing affairs to achieve a consistent and engaging voice for the GSS, from communications strategy and website development to social media presence and creative design. This staff member also assists the GSS President in disseminating and distribution of key information as the public face of the society.

Roles and Responsibilities

  • Managing the development of innovative and strategic communications campaigns to support the society’s mission, goals, values and objectives
  • Producing well-written, accurate and engaging content for a variety of communications channels, such as press/news releases, website, graphic design, and social media
  • Designing and supervising the production of promotional materials and creative assets for a variety of marketing channels, such as website development, graphic design and video production
  • Developing and improving brand identity as the brand champion for the Society, ensuring proper use of the GSS logo and consistent branding and styles
  • Enhancing overall media relations for the GSS by identifying Public Relations opportunities, providing media training, outreach activities, and coordinating media interviews for GSS executives and councillors
  • Supervising and hiring of marketing and IT staff
  • Attending GSS council and assigned committee meetings, as required, in a non-voting capacity. These meetings will require flexibility in work schedule
  • Acting as the system administrator and the first point of contact for IT support at the office, troubleshooting technical issues as they arise
  • Overseeing maintenance and special projects related to system administration
  • Engaging as the IT liaison for additional technical support with external suppliers

Reporting

  • Provide bi-weekly reports to the President on communication, with a focus on engagement
  • Provide monthly reports to the Executive on GSS communication
  • Provide a written report to council at monthly council meetings
  • Provide a year-end report on all the innovative GSS communications, including recommendations for improvement.

Preferred Qualifications & Skills

  • Relevant five-year work experience or university education in marketing and communications
  • Experience with integrated marketing communications strategy preferred
  • Development of marketing plans and strategies from conception to implementation
  • Experience with graphic design and video production software, including Adobe Illustrator, Photoshop, InDesign, Premiere Pro and After Effects
  • Experience with managing and analyzing business accounts on social media platforms, dashboards and analytics tools, such as Hootsuite, Facebook Pages, Twitter, Instagram, and YouTube
  • Experience with web design and development, and in particular, WordPress, Adobe Dreamweaver, HTML, CSS, PHP, and Cpanel
  • Experience with press releases and media monitoring
  • At least an aptitude for IT or an intermediate level of computer literacy
  • Excellent team player and self-motivated learner
  • Superb time management and project management skills
  • Ability to work under pressure in a deadline driven environment
  • Strong written and verbal communication skills
  • Excellent attention to detail
  • Ability to work independently with minimal supervision

How to Apply

Please submit your application on Indeed by January 25, 2022. Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Become the Next GSS VP External Relations

The GSS is looking to appoint a UBC graduate student to be VP External Relations (VPX) for the 2021-2022 term via a special resolution at the January council meeting.

The VPX is responsible for, among other responsibilities:

  • Representing the Society to and building relationships with external organizations that deliberate on the affairs relevant to graduate students, as well as promoting the Society’s activities to other organizations excluding UBC organizations
  • Lobbying local, municipal, provincial, and federal governments
  • Community outreach and external political events of the Society
  • Liaising with residence associations

If you are the interested candidate, please write a brief introduction of yourself and outline the mission or vision you wish to accomplish while in the position. Kindly, send the email to the GSS President (president@gss.ubc.ca) and cc Admin Assistant (aa@gss.ubc.ca) no later than January 17, 2022, at noon.

Appointment will be made at the GSS Council meeting on January 20, 2022.

Office Assistant

SUMMARY

As part of the Graduate Student Society, you will play an important part in providing a voice for the UBC graduate student community on important topics like finance, housing and harassment.

The Society advocates for the rights of graduate students on campus and to the Provincial and Federal government. This role will allow you to experience each of these distinct aspects of our work.

The Office Assistant works under the supervision of the General Manager, provides secretarial support for the Society executive on general society matters, answers inquiries from students and others about Society programs and facilities, and assists in the bookkeeping administration of the Society.

ROLES AND RESPONSIBILITIES

  1. Greet students, and visitors as needed and answer from students and others over phone, email and in person about Society services, events, and programs      
  2. Acquire knowledge of the university and its policies and procedures
  3. Maintain mail service in and out of GSS
  4. Manage filing system, update paperwork and maintain documents
  5. General office maintenance, including monitoring and replenishing supplies and equipment, and maintaining the appearance of the office 
  6. Organize travel and office events by booking accommodations and reservation needs as required
  7. Maintain office supply inventory
  8. Perform general office clerk and bookkeeping duties
  9. Attend Council and other meetings at the request of General Manager
  10. Support the transition of Executives each year

TRAINING AND ORIENTATION

  • The student will receive an orientation introducing them to the GSS from the General Manager covering areas including the general structure and function of the Society as well as housekeeping rules such as security, health and safety guidelines (including those implemented for COVID-19)
  • The General Manager will provide job related training

SUPPORT AND EVALUATION

  • Ongoing supervision is provided by the General Manager
  • The student will have regular check-in meetings with GSS Executives and staff
  • At the end of the period and after the completion of the individual tasks/projects, there will be an exit interview and debrief on deliverables. This is an opportunity discussion, suggestions for improvements and recognition of success

GENERAL QUALIFICATIONS

  • A UBC graduate student preferred with a passion to serve and support    graduate students
  • Excellent team player and self-motivated learner
  • Strong time management and project coordination skills
  • Strong written and verbal communication skills
  • Excellent Attention to detail
  • Must have experience working with Excel, Word and the rest of the Office package
  • Experience of an Office Assistant and in a related field
  • Knowledge of GSS and University policies and procedures 

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the center of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Start & End Dates

 January 01, 2022 – December 31, 2022

Pay & Hours

Part-time (10-15 hours/week) – $22.67 per hour

Deadline to Apply

December 15, 2021

How to apply
UBC CareersOnline through the position title and ID number: Office Assistant (895276)

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Survey Coordinator – Winter 2021

SUMMARY

As part of the Graduate Student Society you will play an important part in advocating for the graduate student community on important topics like supervision, housing and harassment by preparing, administering, and analyzing the annual GSS Student Satisfaction Survey (GSS-SSS).

ROLES AND RESPONSIBILITIES

Preparation:

  • Consult the constituents of the GSS, including the members of its Academic and External Committee, Executive Committee, and Council, to finalize the substance, structure, and schedule for the GSS–SSS.
  • Address the technical and logistical requirements for the GSS-SSS.
  • Direct the promotion of the GSS-SSS.

Administration:

  • Collaborate with pertinent agencies within and outside the university, such as the Survey Governance Committee, AMS, and Graduate and Postdoctoral Studies, to manage and execute the dissemination of the GSS-SSS.
  • Organize the data from, and summarize the findings of, the GSS-SSS for analyses.
  • Secure the data from the GSS-SSS for archiving.
  • Support the GSS Advocates and the GSS Academic and External Committee by analysing data that relates to their priorities.
  • Collaborate with the GSS Policy Assistant to ensure data management policies are followed.
  • Provide a bi-weekly progress report to the GSS VP University and Academic Affairs.

TRAINING AND ORIENTATION

  • The GSS VP UAA and the General Manager will provide a comprehensive orientation to the Survey Coordinator. It will include an overview of the GSS, a history of the GSS-SSS and related surveys, and an introduction to the GSS survey repository.
  • The Survey Coordinator will also be trained on how to navigate the communication and database systems of the GSS.
  • The Survey Coordinator reports directly to the GSS VP UAA, who will provide ongoing training and supervision

SUPPORT AND EVALUATION

  • The GSS Survey Coordinator will meet regularly with the VP UAA to discuss the progress of work. They will also provide updates of work to meetings of the GSS Academic and External Committee who will provide direction and feedback

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in public policy or educational administration, working on developing and analyzing the GSS Student Survey is valuable experience. This work provides hands on experience that relates directly to real world jobs in the policy or education fields.

By the end of the work term, the Survey Coordinator will have gained:

  • Experience of working in a professional office environment, serving the needs of graduate students
  • Experience of analyzing survey data for policy and advocacy work
  • Experience in visualizing and explaining data to make it impactful and interesting.
  • Deeper understanding of higher education policy and policy making
  • Enhanced communication skills. By being a member of a team, workers will enhance their listening skills and ability to communicate ideas clearly.
  • Increased confidence in leadership skills by taking the initiative on developing plans to deliver and interpret large surveys
  • Effective time management skills by managing deadlines and learning how to prioritize urgent items.
  • The opportunity to develop items for a portfolio that can support coursework.
  • The ability to connect with graduate students and to understand how to communicate with a specific audience

GENERAL QUALIFICATIONS

Education and Experience:

  • Applicants should be current students of UBC graduate programs.
  • Must be able to demonstrate excellence in quantitative and qualitative research.
  • Must be proficient in R, Excel, SPSS, and other statistical and visualization tools.
  • Be knowledgeable about online survey platforms such as Qualtrics, and online reporting software Tableau and Microsoft Power BI
  • Having experience or training in project management is a big asset.

Skills, Abilities and Interests:

  • Must have strong leadership and organizational skills.
  • Must be able to communicate complex ideas on paper and in person.
  • Must be able to communicate diplomatically.
  • Must be able to work independently and collaboratively.
  • Having an interest in graduate student advocacy is a big asset.

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the center of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Start & End Dates
January 1, 2022 – August 31, 2022

Pay & Hours
Part-time (5 hours/week) – $22.67 per hour

Deadline to Apply
December 7, 2021

How to apply
UBC CareersOnline through the position title and ID number: WL W21 Survey Coordinator (890452)

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Volunteer Call: GSS Indigenous Engagement Ad Hoc Committee

The GSS is currently working towards establishing an Indigenous Engagement Ad Hoc Committee, which will serve to provide culturally-relevant and mindful recommendations to the GSS Council and its committees in order to promote indigeneity, Indigenous representation, engagement, equity, and reconciliation within the Society. The composition of the committee will include students who identify as either Indigenous or Indigenous-Ally.

We are reaching out to the graduate student body to survey the interest and availability of those who identify as Indigenous and may like to serve on the committee once formed.

Interested? Please contact the GSS Governance & Accountability Committee Chair at gacom@gss.ubc.ca by Wed.November 10, 2021.

We’re Hiring: Administrative Assistant

We’re on the lookout for an experienced Administrative Assistant to provide support to the team, act as the concierge to visitors, and manage our archives and records.

Appointment Type: Full-time employee
Appointment Status: Full-time position
Start Date: Immediate
Hours per Week: 35
Wage: 35,000.00 – 42,000.00 CAD Annually
Benefits: Competitive benefits
Employee Group: Non Union

About the Graduate Student Society, UBC – Vancouver (GSS)

The GSS boasts a membership of approximately 10,000 graduate students at UBC. We advocate for our members to the administration and faculty of UBC, and to the local, provincial, and federal government. We also provide Advocacy Services in support of individual graduate students who are experiencing academic or personal difficulties. Lastly, the GSS offers academic, professional development, social, and community service programs to its membership. The GSS operates and is the steward of the Thea Koerner House Graduate Student Centre (GSC).

Responsibilities
Overview

The Administrative Assistant will provide administrative support to the GSS President, members of the GSS Executive, and to the GSS General Manager or other staff as necessary. The incumbent will also act as the concierge to visitors to the GSC and GSS offices. As a function of the position, the Administrative Assistant will be responsible for archiving GSS documents and data, as well as managing our archives. Opportunities exist to expand the position to include projects of interest to the applicant.

Specific Duties

  • Develop fluency with GSS programs, stakeholders, policies, and bylaws
  • Act as the first point of contact to the society in the GSS office
  • Connect students to important GSS services, events, programs, and university services
  • Assist with the logistics and organization of society functions including council meetings, committee meetings, Councilor orientation, student related events, and other GSS events
  • Record keeping, which includes:
    • Taking minutes of the GSS monthly Council meeting and keeping track of Councilor attendance
    • Maintaining lists of active and former Council members
    • Maintaining committee membership lists and filing committee minutes
    • Scanning, archiving, and organizing GSS invoices, contracts, agreements, licenses, waivers, minutes, reports, communications, surveys, and other important GSS data in a systematic way and in accordance with GSS practices and policies
    • Assisting with the coding and data entry of expenses incurred for the different events and activities through the society’s credit card or other methods of payment
    • Preparing, updating and distributing the GSS internal contact list on a regular basis
  • Assist the President, the General Manager and other GSS Executives with:
    • Scheduling meetings, and independently handling the tasks associated with meeting preparation
    • Organizing meetings of Council, including council communications, the call for, collection, and issuance of council meeting agenda items
  • Prepare correspondence, documents, reports, minutes and lists as requested for:
    • Executives
    • Committees
    • General Manager
    • Events Manager
    • Communications and Marketing Director
  • Support the Executive and existing staff team in special projects
  • Assist GSS in the development of written procedures aimed to develop a more robust administrative structure and written institutional memory

Skills, Abilities, & Expertise
Required

  • Detail-oriented with ability to function and process information with high levels of accuracy
  • Organizational skills; ability to employ a systematic and efficient approach to work
  • Ability to carry out day to day tasks with minimum supervision
  • Excellent verbal and written communication skills, ability to communicate with stakeholders, such as student councilors and UBC staff, effectively and professionally
  • Customer service oriented when interacting with visitors to the GSS and personable, and courteous in working relationships with students and colleagues
  • Self learner, ability to identify needs or areas of improvement and take initiative to address issues
  • Flexibility to perform other staff duties temporarily and to assist other members of the GSS team
  • Highly knowledgeable in Microsoft Office, and particularly proficient in the use of Word and Excel

Preferred

  • Experience in minute-taking and producing minutes for distribution is highly desirable
  • Previous administrative assisting experience
  • Experience learning and using software programs. Experience with the Microsoft Teams Sharepoint, and Access systems is highly valued
  • Experience and knowledge of Robert’s Rules of Order and familiarity with NPO board governance

Qualifications
Education

A University degree or specific college diploma/certificate related to office administration or work experience as an administrative assistant

How to Apply

Apply on Indeed.ca

Application deadline: September 30, 2021

Please submit a cover letter and resume (all documents in a single .pdf file) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Communications, Marketing & IT Manager

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the society.

Appointment Type: Full-time employee
Appointment Status: Full-time position
Start Date: Immediate
Hours per Week: 35
Wage: 38,000.00 – 44,000.00 CAD Annually
Benefits: Competitive Benefits
Employee Group: Non Union

Job Summary

The GSS boasts a membership of approximately 10,000 graduate students at UBC. We advocate for our members to the administration and faculty of UBC, and to the local, provincial, and federal government. We also provide Advocacy Services in support of individual graduate students who are experiencing academic or personal difficulties. Lastly, the GSS offers academic, professional development, social, and community service programs to its membership. The GSS operates and is the steward of the Thea Koerner House Graduate Student Centre (GSC).

The Communications, Marketing & IT Manager facilitates communication with graduate students at UBC Vancouver and the campus community. The incumbent handles all marketing affairs to achieve a consistent and engaging voice for the GSS, from communications strategy and website development to social media presence and creative design. This staff member also assists the GSS President in being the voice of the society.

Roles and Responsibilities

  • Managing the development of innovative and strategic communications campaigns to support the society’s mission, goals, values and objectives
  • Producing well-written, accurate and engaging content for a variety of communications channels, such as press/news releases, website, graphic design, and social media
  • Designing and supervising the production of promotional materials and creative assets for a variety of marketing channels, such as website development, graphic design and video production
  • Developing and improving brand identity as the brand champion for the Society, ensuring proper use of the GSS logo and consistent branding and styles
  • Enhancing overall media relations for the GSS by identifying Public Relations opportunities, providing media training, outreach activities, and coordinating media interviews for GSS executives and councillors
  • Supervising and hiring of marketing staff
  • Attending GSS council and assigned committee meetings, as required, in a non-voting capacity.
  • These meetings will require flexibility in work schedule
  • Acting as the system administrator and the first point of contact for IT support at the office, troubleshooting technical issues as they arise
  • Overseeing maintenance and special projects related to system administration
  • Engaging as the IT liaison for additional technical support with external suppliers

Reporting

  • Provide bi-weekly reports to the President on communication, with a focus on engagement
  • Provide monthly reports to the Executive on GSS communication
  • Provide a written report to council at monthly council meetings
  • Provide a year-end report on all the innovative GSS communications, including recommendations for improvement.

Preferred Qualifications & Skills

  • Relevant five-year work experience or university education in marketing and communications
  • Experience with integrated marketing communications strategy preferred
  • Development of marketing plans and strategies from conception to implementation
  • Experience with graphic design and video production software, including Adobe Illustrator, Photoshop, InDesign, Premiere Pro and After Effects
  • Experience with managing and analyzing business accounts on social media platforms, dashboards and analytics tools, such as Hootsuite, Facebook Pages, Twitter, Instagram, and YouTube
  • Experience with web design and development, and in particular, WordPress, Adobe Dreamweaver, HTML, CSS, PHP, and Cpanel
  • Experience with press releases and media monitoring
  • At least an aptitude for IT or an intermediate level of computer literacy
  • Excellent team player and self-motivated learner
  • Superb time management and project management skills
  • Ability to work under pressure in a deadline driven environment
  • Strong written and verbal communication skills
  • Excellent attention to detail
  • Ability to work independently with minimal supervision

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the society.

We’re Hiring: Human Resource Contractor

We’re on the lookout for an experienced HR consultant to help research, create, develop and improve the GSS’ human resources policies and processes.

SUMMARY

The Human Resource Contractor will provide Human Resource research analysis under the supervision of the Chair of the HR Committee, President and the General Manager to promote the research, creation and development of human resource policies and processes designed to provide a healthy work environment and improve productivity, efficiency, communications, and employee morale at the GSS.

ROLES AND RESPONSIBILITIES

  • Advising the HR Committee on the administration of human resources policies and procedures
  • Creating, developing, and revising HR policies and procedures (the GSS HR policy manual)
  • Analyzing current HR programs and providing recommendations and solutions
  • Preparing survey questions for the interviewing of in-house executives and staff
  • Conducting research and analyzing data for HR special projects
  • Assisting in recruiting and training of employees using the best hiring practices
  • Developing OHS policy statement and Employee Health & Wellness program
  • Attending bi-weekly HR committee meetings
  • Preparing and conducting bi-weekly reports to the HR committee

GENERAL QUALIFICATIONS

  • A university degree with a preferred background in Human Resource Management
  • Understanding of employment laws and in-depth knowledge of HR policies, employment legislation and standards, and best practices
  • Solid understanding of research methods, database usage and analysis
  • Excellent team player and self-motivated learner
  • Strong time management and project coordination skills
  • Ability to work under pressure in a deadline driven environment
  • Strong written and verbal communication skills
  • Excellent attention to detail

Start date: September 1, 2021
End date: August 31, 2022

Hourly wage: $28 – $30 per hour, up to 15 hours per month

Deadline to apply: September 10, 2021

How to Apply

Please send your application to jobs@gss.ubc.ca. Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

The GSS values a diverse workplace and strongly encourages women, people of color, LGBT+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and other underrepresented groups to apply.

Event Production Assistant

Looking for part-time, on-campus work experience during your studies? The GSS is hiring for an Event Production Assistant for the Winter 2021 term.

SUMMARY

As part of the Graduate Student Society (GSS), you will play an important part in running events and programs for graduate students from social meetups to discussion forums. You’ll provide event support services for GSS events and for GSS clients holding events in Thea Koerner House Graduate Student Centre. The GSS are the stewards of Thea Koerner House and pride ourselves on providing professionally managed events that maintain the building as centre for graduate student life on campus.

ROLES AND RESPONSIBILITIES

  • Setting up rooms for events in the Thea Koerner House Graduate Student Centre, GSS Loft, or any other location of events on-campus
  • Cleaning and clearing rooms after events, including packing equipment
  • Supervising events and acting as the lead building contact should any issues arise
  • Opening and closing of rooms for groups, as well as securing the building after hours
  • Writing summary reports of events about attendance, questions that arose, and any emergencies that occurred during an event
  • Examine venue and equipment post-event, document any damaged items, and take inventory of all items used.
  • Helping with small building maintenance projects
  • Setting up, supervising, and cleaning up after Sports Leagues and programs
  • Comfortable with physical labour and lifting heavy 30 to 50-pound objects
  • Assisting the Events Manager and VP Students in facilitating events on an as-needed basis
  • Other tasks as assigned

TRAINING AND ORIENTATION

  • The student will receive an Orientation to the work of the GSS from the General Manager covering areas like the structure of the team, function of the society as well as practical areas like health and safety.
  • The Events Manager will provide an orientation to our events management activities, any equipment required, access to key venues typical for GSS events, and the job requirements
  • Ongoing training and supervision are provided by the Events Manager

SUPPORT AND EVALUATION

  • The student will work closely with the Events Manager. Ongoing communication, questions, ideas, and suggestions are encouraged. Because you may be supervising events alone, your ideas about how we can make improvements are particularly valuable!
  • At the end of the contract period and after the completion of individual events there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

NETWORKING AND MENTORSHIP OPPORTUNITIES

  • Experience working on events, meeting those involved in running events on campus and gathering knowledge from staff.
  • Opportunity to understand more about the work of the GSS and how student run societies operate
  • Meet with partners for the GSS, for example Graduate and Postdoctoral Studies and external clients.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in events management, this role offers practical experience in planning, event set up, and dealing with clients. This work provides hands on experience that relates directly to real world jobs in events.

By the end of the work term, the Event Production Assistant will have gained:

  • Experience of working in a professional office environment (as per public health orders), serving the needs of graduate students
  • Experience of events supervision and logistics
  • The ability to work with a variety of clients in a professional manner
  • Enhanced communication skills by working with a variety of clients in a professional manner and working in a team-setting
  • Increased confidence in leadership skills by taking the initiative on solving clients’ issues
  • Effective time management skills by managing deadlines and learning how to problem solve proactively and prioritize urgent items to meet event deadlines

Experience/skills that are not required but would be considered an asset

  • Experience with event management or event planning
  • Any experience working with audio/visual equipment is an asset (ex. Projectors, speakers, microphones, mixers/amplifiers)
  • Good availability on weekday evenings and some weekends

Start date: September 1, 2021
End date: April 30, 2022

Hourly wage: $15.20 per hour for supervision and $16.49 per hour for set up 

Deadline to apply: August 26, 2021

How to Apply

UBC CareersOnline through the position title and ID number: Event Production Assistant (891790)

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

The GSS is sensitive to the academic needs of UBC students. Event Production Assistants shifts will be scheduled according to each student’s availability and not at times when employees have classes or exams.

The GSS values a diverse workplace and strongly encourages women, people of color, LGBT+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and other underrepresented groups to apply.

Academic Policy Assistant – Winter 2021

Summary

As part of the Graduate Student Society you will play an important part in providing a voice for the UBC graduate student community on important topics like finance, housing and harassment.

The Society advocates for the rights of graduate students on campus and to the Provincial and Federal government. This role will allow you to experience each of these distinct aspects of our work.

The Policy Assistant works under the joint supervision of the Communications and Marketing Director, the VP External, and the VP Academic University and Academic Affairs, in researching and developing the GSS’s policy platform and in developing links between the GSS and policy makers on campus and outside.

ROLES AND RESPONSIBILITIES

  • Assist the development of new policy ideas that benefit graduate students
  • Research universities and student societies in the US and Canada to identify policy issues and best practice and how this can be applied to the GSS
  • Assist the Executives in gathering information and help prepare materials for GSS Council and Committees. Assist the VP Academic and other Executives with policy research for meetings and in preparing policy papers and briefings.
  • Provide support to the student executives, including helping prepare briefing materials, motions and speaking notes.
  • Help identify internal and external contacts, who may be able to assist with GSS with developing policy priorities
  • Assist with managing GSS records and data
  • Other duties as required

TRAINING AND ORIENTATION

  • The student will receive an orientation introducing them to the GSS from the General Manager covering areas including the general structure and function of the Society as well as housekeeping rules such as security, health and safety guidelines (including those implemented for COVID-19)
  • The VP External will provide an overview of the current GSS advocacy and lobbying projects at the provincial and federal government
  • The VP University & Academic Affairs will provide an overview of current GSS advocacy and lobbying projects at the university level

SUPPORT AND EVALUATION

  • Ongoing supervision is provided by the VP External and VP UAA
  • The student will have regular check-in meetings with GSS Executives and Policy Staff
  • At the end of the period and after the completion of the individual projects, there will be an exit interview and debrief on deliverables. This is an opportunity discussion, suggestions for improvements and recognition of success

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

  • Experience of working in a professional office environment, serving the needs of graduate students
  • Experience of policy research.
  • The ability to connect with graduate students and to understand how to communicate with a specific audience
  • Deeper understanding of higher education policy and policy making
  • Enhanced communication skills. By being a member of a team, workers will enhance their listening skills and ability to communicate ideas clearly.
  • Increased confidence in leadership skills by taking the initiative on developing policy ideas
  • Effective time management skills by managing deadlines and learning how to prioritize urgent items.
  • The opportunity to develop items for a portfolio, that can support coursework (for example policy reports, briefing notes).
  • Students will learn to problem solve proactively to meet deadlines and support campaigns

GENERAL QUALIFICATIONS

  • A UBC graduate student preferred with a passion to advocate for the benefit of graduate students
  • Excellent team player and self-motivated learner
  • Strong time management and project coordination skills
  • Strong written and verbal communication skills
  • Excellent Attention to detail
  • Must have experience working with Excel, Word and the rest of the Office package
  • Experience of analytical report writing
  • Knowledge of higher education policy / public policy

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the center of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Start & End Dates
September 1, 2021 – August 31, 2022

Pay & Hours
Part-time (10 hours/week) – $22.23 per hour

Deadline to Apply
August 13, 2021

How to apply
UBC CareersOnline through the position title and ID number: WL W21 Academic Policy Assistant (890416)

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Study Room, Thea Koerner House, UBC

GSS Loft, Rm. 4202 of AMS Student Nest, UBC

Leon’s Lounge, Thea Koerner House, UBC

Thea’s Lounge, Thea Koerner House, UBC

Penthouse, Thea Koerner House, UBC