Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 10-20 hours/week, 300 hours in total.
Wage: $22.67 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022
Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.
Become an integral member of the Graduate Student Society in the development and management of the GSS’ online systems. Working with the Marketing and Communications Director you will be furthering the GSS brand and delivering the Society’s goal of engaging the UBC graduate student community with our work.
How to apply:
Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.
We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.
Systems Development Assistant – Summer 2022 Detailed Job Description
ROLES AND RESPONSIBILITIES
Systems Development for Internal Communications:
· Planning, design, implementation, configuration, maintenance and optimization of current and new online systems
· Makes use of digital or online services and tools to improve day-to-day operational processes (e.g. Microsoft Teams for remote internal communications, Microsoft’s Power Automate to streamline reimbursement or payment processing and timesheet submission systems)
· Participates in IT projects, including acting as technical lead / subject matter expert for assigned projects
· Researches and identifies potential trends and applications to enhance GSS internal processes
· Troubleshoots technical issues in internal communications systems as they arise
· Other duties as required
· Helps develop new tools and functionality for the GSS web presence, e.g. e-commerce or online bookings systems
· Performs website updates through the WordPress platform
· Researches and identifies potential applications, plugins, and other technologies to enhance GSS web experience
· Other duties as required
TRAINING AND ORIENTATION
· The student will receive an Orientation to the work of the GSS from the General Manager covering areas like the structure of the team, function of the society as well as practical areas like health and safety.
· The Communications and Marketing Director will provide an orientation to the web and digital communications activities of the Society, and design guidelines.
· Ongoing training and supervision is provided by the Communications and Marketing Director
NETWORKING AND MENTORSHIP OPPORTUNITIES
· Experience working in a communications environment, meeting other communications / IT / web professionals on campus and gathering knowledge from professional staff.
· Working with graduate student executives. An opportunity to understand more about their work and how student run societies operate
· The opportunity to attend in house training and events organized for graduate students.
· General career mentorship from the Communication and Marketing Director in areas such as: interacting successfully with staff and faculty, developing a portfolio, and advice about future job applications.
SUPPORT AND EVALUATION
· The student will work in the same office as the Communications and Marketing Director and communication, questions, ideas and suggestions are encouraged. They are an essential part of a good communications team.
· Weekly opportunities to meet one on one with supervisor to discuss performance.
· At the end of the period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.
WORKPLACE SKILLS AND PERSONAL DEVELOPMENT
For students interested in working in systems design or IT communications fields, working as part of a team delivering integrated business systems is invaluable. This work provides hands on experience that relates directly to real world jobs in the communications or system design fields.
By the end of the work term, the Systems Development Assistant will have gained:
· Experience of working in a professional office environment, serving the needs of graduate students
· Enhanced communication skills. By being a member of a team, the System Administration Assistant will enhance their listening skills and ability to communicate ideas clearly.
· Increased confidence in leadership skills by taking the initiative on developing online and IT projects independently
· Effective time management skills by managing deadlines and learning how to prioritize urgent items.
· Students will learn to problem solve proactively to research meet deadlines and support campaigns.
Specific skills in this role:
· Hands-on experience of working on internal communications or business systems for an organization
· Experience in design and development of technical internal communications and functionality, data management, as well as user interface and user experience design
· Deeper knowledge and understanding of researching and utilizing systems and tools to digitalize and enhance operational processes for businesses
· Experience of web design and the development of web functionality
· The opportunity to develop items for a portfolio, that can support coursework or future job applications, for example a specific module or design element on an intranet or a website
· A UBC graduate student preferred
· Excellent team player and self-motivated learner
· Superb computer and systems development skills
· Strong time management and project coordination skills
· Strong written and verbal communication skills
· Excellent Attention to detail
· Ability to work independently with minimal supervision
· Interest in or aptitude for computing or IT support, problem-solving through computational thinking, or data management
· A minimum of basic knowledge or skills in computer systems preferred
· Experience working with Microsoft services: Microsoft Azure, Microsoft Exchange, Power Automate, SharePoint Administration would be a bonus
· Must have experience working with content management systems such as WordPress and plugins
· A minimum of basic skills in writing PHP, HTML and CSS
ABOUT THE GSS
The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.
Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.