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Job: Privacy Officer

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 6-10 hours/week, 180 hours in total.
Wage: $22.67 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.

Summary

Become an integral member of UBC GSS and contribute to the wellbeing of the graduate student community! As a Privacy Officer, the student will work closely with GSS Executives and Staff to revamp and further develop the Society’s Privacy Policy and Personal Information Protection Guidelines. The ideal applicant is a JD candidate from the Allard School of Law with a background and strong familiarity with provincial privacy regulations and legislature, particularly BC PIPA. Experience working with BC PIPA in the context of the organizational privacy policy is an asset.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Privacy Officer – Summer 2022 Detailed Job Description:

ROLES AND RESPONSIBILITIES

· Fulfill all the Society’s privacy-related obligations, not limited to those outlined in these Guidelines and the Society’s Privacy Policy.

· Receive the appropriate training, including training in the following:

I. The operations of the UBC Graduate Student Society

II. The requirements of the BC Personal Information Protection Act

III. The content of these Guidelines, the Society’s Privacy Policy, the Society’s Privacy Charts, and any other applicable documents, iv. the terms of the GSS Access to Member Personal Information Memorandum of Understanding

IV. Requesting a webinar training session from the BC Government, and obtaining certification in all the following workshops:

§ Personal Information Protection Act (PIPA)

§ Privacy Impact Assessments (PIAs), and

§ Information Incidents, including Privacy Breaches

V. Completing the UBC Privacy & Information Security Fundamentals Training,

VI. Reviewing the following, and any other applicable guidelines, issued by the Office of the BC Privacy Commissioner (OIPC BC):

§ A Guide to B.C.’s Personal Information Protection Act

§ Developing a Privacy Policy Under PIPA

§ Guide to the Personal Information Protection Act (BC Ministry of Citizens’ Services)

VII. Reviewing UBC’s Encryption Guidelines

VIII. Accessing legal counsel where necessary, GSS Protection of Personal Information Guideline GSS Protection Of Personal Information Guideline Up to date as of April 28, 2021 23 OF 23

IX. Performing an annual Privacy Management Self-Assessment and other audits,

X. Conducing a Privacy Impact Assessment,

XI. Responding to a privacy breach and privacy-related complaints per the protocol, and

XII. Training other employees on the Society’s obligations under PIPA.

· Update all GSS privacy-related practices and documents annually where necessary, including this Guideline and the GSS Privacy Policy.

· Contact OPIC BC for more information on their obligations under PIPA.

TRAINING AND ORIENTATION

· The student will receive an orientation introducing them to the GSS from the President covering areas including the general structure and function of the Society as well as housekeeping rules such as security, health, and safety guidelines (including those implemented for COVID-19)

· The President and VP External will provide an overview of the GSS Data Privacy Policy Development Project including tasks, deadlines, and deliverables.

SUPPORT AND EVALUATION

· Works under the direction of the President and works closely on administrative matters with the General Manager

· The student will have weekly check-in meetings with the President, GSS Privacy Officer and VP External.

· At the end of the period and after the completion of the individual tasks/projects, there will be an exit interview and debrief on deliverables. This is an opportunity discussion, suggestions for improvements and recognition of success

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in public policy, advocacy, technology, government, NGOs and grassroots organizations, or interested in pursuing a career in law, legislation or public office, this experience will be invaluable. This work provides real-world opportunity and practical experience, touching on all aspects of legislation and public policy – from research to policy development to meeting with various stakeholders within an organization.

By the end of the work term, the Policy Assistant will have gained:

· Expertise with the provincial privacy legislation and its requirements

· Experience in research and development of privacy policies

· Practical knowledge in legislative drafting

· Deeper understanding of policy development and the challenges surrounding it

· Experience in communication of policy ideas to staff, executives, and counsellors

· Experience working with legal professionals on document revision

· Skills in risk and liability assessment and mitigation

· Experience developing Privacy Impact Assessments

· Skills to communicate succinctly and effectively

· Confidence in leadership skills by taking the initiative on developing policy ideas

· Effective time management and prioritization skills by managing research, deliverables, and meetings

· The opportunity to develop items for their academic portfolio (e.g., privacy policy)

GENERAL QUALIFICATIONS

· A passion for policy development, especially in privacy law

· Strong willingness to learn about laws, policies, and practices surrounding personal information protection

· Experience in legal writing, especially legislative drafting

· Familiarity with BC’s Personal Information Protection Act

· Excellent team player and self-motivated learner

· Strong time management and project coordination skills

· Strong written and verbal communication skills

· Excellent attention to detail

· Experience working with Microsoft Office

· Preference will be given to JD Candidate

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Job: Academic Policy Assistant

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 10-20 hours/week, 300 hours in total.
Wage: $22.67 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Note: Applications will be reviewed on a rolling basis. We encourage qualified ca

Summary

As part of the Graduate Student Society, you will play an important part in providing a voice for the UBC graduate student community on important topics like finance, housing and harassment.

The Society advocates for the rights of graduate students on campus and to the Provincial and Federal governments. This role will allow you to experience each of these distinct aspects of our work.

The Policy Assistant works under the joint supervision of the Communications and Marketing Director, the VP External, and the VP Academic University and Academic Affairs, in researching and developing the GSS’s policy platform and in developing links between the GSS and policymakers on campus and outside.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Academic Policy Assistant – Summer 2022 Detailed Job Description

ROLES AND RESPONSIBILITIES

· Assist the development of new policy ideas that benefit graduate students

· Research universities and student societies in the US and Canada to identify policy issues and best practice and how this can be applied to the GSS

· Assist the Executives in gathering information and help prepare materials for GSS Council and Committees. Assist the VP Academic and other Executives with policy research for meetings and in preparing policy papers and briefings.

· Provide support to the student executives, including helping prepare briefing materials, motions and speaking notes.

· Help identify internal and external contacts, who may be able to assist GSS with developing policy priorities

· Assist with managing GSS records and data

· Other duties as required

TRAINING AND ORIENTATION

· The student will receive an orientation introducing them to the GSS from the General Manager covering areas including the general structure and function of the Society as well as housekeeping rules such as security, health and safety guidelines (including those implemented for COVID-19)

· The VP External will provide an overview of the current GSS advocacy and lobbying projects at the provincial and federal government

· The VP University & Academic Affairs will provide an overview of current GSS advocacy and lobbying projects at the university level

SUPPORT AND EVALUATION

· Ongoing supervision is provided by the VP External and VP UAA

· The student will have regular check-in meetings with GSS Executives and Policy Staff

· At the end of the period and after the completion of the individual projects, there will be an exit interview and debrief on deliverables. This is an opportunity discussion, suggestions for improvements and recognition of success

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

· Experience of working in a professional office environment, serving the needs of graduate students

· Experience in policy research.

· The ability to connect with graduate students and to understand how to communicate with a specific audience

· Deeper understanding of higher education policy and policy making

· Enhanced communication skills. By being a member of a team, workers will enhance their listening skills and ability to communicate ideas clearly.

· Increased confidence in leadership skills by taking the initiative on developing policy ideas

· Effective time management skills by managing deadlines and learning how to prioritize urgent items.

· The opportunity to develop items for a portfolio, that can support coursework (for example policy reports, briefing notes).

· Students will learn to problem-solve proactively to meet deadlines and support campaigns

GENERAL QUALIFICATIONS

· A UBC graduate student preferred with a passion to advocate for the benefit of graduate students

· Excellent team player and self-motivated learner

· Strong time management and project coordination skills

· Strong written and verbal communication skills

· Excellent Attention to detail

· Must have experience working with Excel, Word and the rest of the Office package

· Experience in analytical report writing

· Knowledge of higher education policy / public policy

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Job- Archival Assistant

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 10 hours/week, 180 hours in total.
Wage: $18.40 per hour
Employee Group: Non-Union
Application Deadline: April 26, 2022

The Graduate Student Society of UBC is now hiring an Archives Assistant in an exciting opportunity to work with a small, but unique collection of records documenting the history of graduate student activity at UBC!

The Archives Assistant will work closely with the GSS President and Administrative Assistant to arrange archival and recordkeeping systems for all GSS Council and Committee related materials; these materials include documents regarding the activities of the student-led society that has served UBC Vancouver graduate students from its home at Thea Koerner House since 1962.

This project will involve working with these historical documents at all stages of archival processing and will have a large impact on the ability of the Society to continue functioning as an advocacy and engagement body for UBC graduate students into the future. The ideal applicant has experience working with small archives or studies in archival theory and must be eligible for Work-Learn positions.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position to Vivian Tian-

We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Roles & Responsibilities

  • Create a record-keeping system for GSS records, both physical and digital, to be applied to records dating back to 2015 or earlier and to be implemented in future record-keeping by the Society.
  • Work with the Admin Assistant, policy staff, and in-place infrastructure on Microsoft suite programs to develop a system for continual record storage and access of operating, strategic, and reference documents.
  • Collect and document motions and presentations from previous Councils to develop an up-to-date record of activities of Council and their status, to inform future initiatives and goals for GSS Executives and Committees.
  • Assess the current state of the GSS Archives at Thea Koerner House; develop and implement archival standards and procedures for these important records documenting GSS and graduate student activity at UBC; potentially assist in collaborating with other archives at UBC to properly maintain the collection.
  • Support the Executive and staff team in other special archival projects.

Training and Orientation

  • The student will receive an orientation introducing them to the GSS from the General Manager covering areas including the general structure and function of the Society as well as housekeeping such as security, health and safety guidelines (including those implemented for COVID-19). The Administrative Assistant will provide training regarding administrative aspects of GSS Council procedures and current state of record-keeping and archival practices, including working with Microsoft products and designing databases; the Archives Assistant will also receive training in basic archival processes and working with the community and non-profit organizations with a focus on student advocacy and engagement.
  • Opportunities to consult and collaborate with senior staff and student executives, as well as other student leaders and UBC archival organizations to develop the GSS Archives in accordance with the needs of the Society as well as standards for similar archives.

Support and Evaluation

  • Ongoing supervision is provided by the President and General Manager.
  • The student will receive in-depth training at the beginning of their term in order to establish clear goals and expectations, as well as to ensure the student is comfortable working in a student government, non-profit setting. 
  • The student will have weekly or bi-weekly check-in meetings with the President and Administrative Assistant to report on progress and receive support.
  • At the end of the period and after the completion of the individual projects, there will be an exit interview, debrief on deliverables and project transition to the Administrative Assistant. This is an opportunity for discussion, suggestions for improvements and recognition of success.

General Qualifications

  • Work experience or coursework related to archives, records management, database design, or community archives is an asset.
  • Detail-oriented with the ability to function and process information with high levels of accuracy.
  • Interest and willingness to learn about GSS governance and operating structures such as Council bylaws and code, parliamentary procedures, meeting minutes, etc.
  • Strong time management and project coordination skills for multiple simultaneous projects.
  • Experience working with Microsoft products, data management systems, databases, primarily text government records.
  • Preference will be given to students with experience working with small archives or studies in archival theory.

About the GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment

Job: External Policy Assistant

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 10-20 hours/week, 300 hours in total.
Wage: $27.22 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.

SUMMARY

The student will work closely with the Vice-President External and the GSS Executives to develop policy reports and recommendations to be presented to local, provincial, and federal government officials as well as external organizations as they relate to GSS advocacy campaigns. The ideal candidate would have a passion for data-driven advocacy to benefit graduate students, excellent communication skills and a willingness to learn about laws and policies governing research and innovation as well as graduate student life and funding.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

External Policy Assistant – Summer 2022 Detailed Job Description:

ROLES AND RESPONSIBILITIES

· Research and develop policy reports and recommendations related to ongoing GSS campaigns and advocacy efforts at the university and government level

· Meet with various stakeholders including student societies, NGOs, university administration and governmental organizations

· Conduct research across the higher education sector to identify policy issues and best practices to recommend application to the GSS

· Assist the VP External with managing advocacy campaigns, engaging stakeholders, and setting up meetings

· Provide research support to the GSS executives, including assistance with the preparation of communications materials, speaking notes, and policy papers

· Help manage relationships with internal and external stakeholder contacts, including keeping track of collaborative projects with various organizations engaged with the GSS

· Other duties as required

TRAINING AND ORIENTATION

· The student will receive an orientation introducing them to the GSS from the General Manager covering areas including the general structure and function of the Society as well as housekeeping rules such as security, health, and safety guidelines (including those implemented for COVID-19)

· The Communications and Marketing Director will introduce the communication channels of the Society with various stakeholders.

· The VP External will provide an overview of stakeholder organizations and the related current policy and advocacy campaigns being worked on by the Society

· The VP Academic & University Affairs will provide an overview of the advocacy campaigns and policy issues within the university

NETWORKING AND MENTORSHIP OPPORTUNITIES

· Meeting with federal and provincial legislators, MPs, and MLAs to advocate for graduate students.

· Working closely with GSS and AMS executives as well as student representatives from other post-secondary institutions across British Columbia and Canada to lobby for student interests.

· Attending general meetings with student alliance organizations such as Alliance of BC Students, ThinkGrad and Canadian Association for Graduate Studies to coordinate advocacy efforts.

· Opportunities to join the VP External in lobbying trips at the provincial and federal levels.

SUPPORT AND EVALUATION

· Ongoing supervision is provided by the VP External.

· The student will have bi-weekly check-in meetings with Communications and Marketing Director who will provide guidance and advice for professional development of the student.

· The student will work collaboratively and closely with the VP External in a team effort to advocate for graduate student interests.

· At the end of the period and after the completion of the individual projects, there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of success.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in public policy, advocacy, government, NGOs and grassroots organizations, or interested in pursuing a career in law, legislation or public office, this experience will be invaluable. This work provides real-world opportunity and practical experience, touching on all aspects of legislation and public policy from research and policy development to lobbying and meeting with various stakeholders and public officials.

By the end of the work term, the External Policy Assistant will have gained:

· Experience in research and development of policy reports and recommendations

· Practical knowledge in data-driven advocacy

· Experience in communication of policy ideas to university administration and public officials

· Experience running an advocacy campaign

· A good understanding of government relations, especially pertaining to the advanced education sector

· Deeper understanding of higher education policy and challenges surrounding it

· Skills to communicate succinctly and effectively

· Confidence in leadership skills by taking the initiative on developing policy ideas

· Effective time management and prioritization skills by managing submission deadlines, meetings, and policy research work

· The opportunity to develop items for their academic portfolio (e.g., policy reports)

GENERAL QUALIFICATIONS

· A passion for research and data-driven advocacy

· Strong willingness to learn about laws and policies surrounding graduate student research and academic development

· Experience in analytical report writing and policy research

· Knowledge of, or interest in, higher education policy / public policy

· Excellent team player and self-motivated learner

· Strong time management and project coordination skills

· Strong written and verbal communication skills

· Excellent attention to detail

· Experience working with Microsoft Office

· Preference will be given to UBC Graduate students

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Job: Advocacy Coordinator

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 3
Hours per Week: 10-20 hours/week, 300 hours in total.
Wage: $18.40 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.

Job Summary

As part of the Graduate Student Society (GSS), you will support individual UBC graduate students that encounter academic, social, or personal issues. In addition to directly advocating on behalf of these students, advocacy coordinators work to connect students with campus resources that can provide the appropriate assistance to students.

In addition, this role will play an important part in the GSS’s work to develop resources and training for graduate students that focus on sexual assault prevention and encourage a culture of consent. The GSS represents the 10,000 UBC graduate students. Our staff and executives get graduate students talking about important issues and inspire them to enjoy active and balanced campus life.

The Advocacy Coordinators report to the GSS Vice President University and Academic Affairs in their role as advocates and to the General Manager as employees of the GSS.

Roles and Responsibilities

  • Provide support to UBC graduate students engaged in disciplinary proceedings and provide assistance to UBC graduate students as requested who are engaged in appeal procedures
  • Provide appropriate referrals to various campus and non-campus resources in support of UBC graduate students.
  • Establish and maintain collaborative relationships with other stakeholders on campus, including SVPRO, SASC, Equity and Inclusion office AMS Advocacy, focusing on sexual assault prevention with the goal to centralize educational efforts for students
  • Assisting with VP Academic and University Affairs to organize events/workshops to train graduate students on related topics (e.g., increase awareness of culture of consent)
  • Work to increase graduate students’ awareness about inclusive work environments, respectful dialogue on campus for people of all sexual orientations and gender identities
  • Attends all mandatory training as determined by the GSS VP University and Academic Affairs and the GSS General Manager.
  • Maintain detailed records regarding each student case
  • Write an annual transition report on the advocacy activities and present the report at the annual GSS AGM.

Training and Orientation

  • The student will receive an Orientation to the work of the GSS from the General Manager covering areas like the structure of the team, the function of the society as well as practical areas like health and safety.
  • Advocacy Coordinators must attend several mandatory training sessions to familiarize them with: Government regulations (FIPPA/PIPPA) to maintain client confidentiality, to ensure files and communications regarding student cases and interactions are kept secure and confidential.
  • Ongoing training and supervision are provided by the VP Academic and University Affairs

Networking & Mentorship Opportunities

  • Experience working with a community of professional staff dedicated to supporting students and gathering knowledge about best practices.
  • Working with graduate student executives. An opportunity to understand more about their work and how student-run societies operate.
  • Interacting with other stakeholders on campus, including SVPRO, SASC, Equity and Inclusion Office and AMS Advocacy.
  • General career mentorship from the VP Academic and University Affairs in areas such as: interacting successfully with staff and faculty, developing a portfolio, and advice about future job applications.

Support and Evaluation

  • The student will work in the same office as the VP of Academic and University Affairs and communication, questions, ideas, and suggestions are encouraged. They are an essential part of a good team.
  • Weekly opportunities to meet briefly one on one with a supervisor to discuss performance.
  • At the end of the period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

Workplace skills and personal development

For students interested in working in counselling, teaching or educational administration, the experience of working to support graduate students at UBC dealing with personal or professional problems is invaluable. This work provides hands on experience that relates directly to real world jobs.

By the end of the work term, the Advocacy Coordinator will have gained:

  • Experience of working in a professional office environment, serving the needs of graduate students.
  • Hands-on experience of negotiating and advocating for graduate students. tactfully and professionally
  • A better understanding of the issues facing graduate student on campus and knowledge of the services available to graduate students.
  • Enhanced communication skills. Working on cases will enhance their listening skills and ability to communicate ideas clearly.
  • Increased confidence in leadership skills by taking the initiative in advising and negotiating solutions for student clients with partners on campus.
  • Effective time management skills by managing deadlines and learning how to prioritize urgent items.
  • The ability to connect with graduate students and to understand how to communicate as an advisor and mentor.

GENERAL QUALIFICATIONS

  • A UBC graduate student preferred with a passion to advocate for the benefit of graduate students.
  • Excellent team player and self-motivated learner.
  • Strong time management and project coordination skills.
  • Strong written and verbal communication skills.
  • Excellent attention to detail.
  • Ability to work independently with minimal supervision.
  • Education and/or experience in student counselling or a minimum of one year’s experience in a similar position would be desirable.
  • Knowledge of PIPPA or FIPPA regulations and experience applying such regulations would be an asset.

How to Apply

Please submit your application here by March 28th, 2022

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Job- Systems Development Assistant

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 10-20 hours/week, 300 hours in total.
Wage: $22.67 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.

Summary

Become an integral member of the Graduate Student Society in the development and management of the GSS’ online systems. Working with the Marketing and Communications Director you will be furthering the GSS brand and delivering the Society’s goal of engaging the UBC graduate student community with our work.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Systems Development Assistant – Summer 2022 Detailed Job Description

ROLES AND RESPONSIBILITIES

Systems Development for Internal Communications:

· Planning, design, implementation, configuration, maintenance and optimization of current and new online systems

· Makes use of digital or online services and tools to improve day-to-day operational processes (e.g. Microsoft Teams for remote internal communications, Microsoft’s Power Automate to streamline reimbursement or payment processing and timesheet submission systems)

· Participates in IT projects, including acting as technical lead / subject matter expert for assigned projects

· Researches and identifies potential trends and applications to enhance GSS internal processes

· Troubleshoots technical issues in internal communications systems as they arise

· Other duties as required

Website Development:

· Helps develop new tools and functionality for the GSS web presence, e.g. e-commerce or online bookings systems

· Performs website updates through the WordPress platform

· Researches and identifies potential applications, plugins, and other technologies to enhance GSS web experience

· Other duties as required

TRAINING AND ORIENTATION

· The student will receive an Orientation to the work of the GSS from the General Manager covering areas like the structure of the team, function of the society as well as practical areas like health and safety.

· The Communications and Marketing Director will provide an orientation to the web and digital communications activities of the Society, and design guidelines.

· Ongoing training and supervision is provided by the Communications and Marketing Director

NETWORKING AND MENTORSHIP OPPORTUNITIES

· Experience working in a communications environment, meeting other communications / IT / web professionals on campus and gathering knowledge from professional staff.

· Working with graduate student executives. An opportunity to understand more about their work and how student run societies operate

· The opportunity to attend in house training and events organized for graduate students.

· General career mentorship from the Communication and Marketing Director in areas such as: interacting successfully with staff and faculty, developing a portfolio, and advice about future job applications.

SUPPORT AND EVALUATION

· The student will work in the same office as the Communications and Marketing Director and communication, questions, ideas and suggestions are encouraged. They are an essential part of a good communications team.

· Weekly opportunities to meet one on one with supervisor to discuss performance.

· At the end of the period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in systems design or IT communications fields, working as part of a team delivering integrated business systems is invaluable. This work provides hands on experience that relates directly to real world jobs in the communications or system design fields.

By the end of the work term, the Systems Development Assistant will have gained:

General Skills:

· Experience of working in a professional office environment, serving the needs of graduate students

· Enhanced communication skills. By being a member of a team, the System Administration Assistant will enhance their listening skills and ability to communicate ideas clearly.

· Increased confidence in leadership skills by taking the initiative on developing online and IT projects independently

· Effective time management skills by managing deadlines and learning how to prioritize urgent items.

· Students will learn to problem solve proactively to research meet deadlines and support campaigns.

Specific skills in this role:

· Hands-on experience of working on internal communications or business systems for an organization

· Experience in design and development of technical internal communications and functionality, data management, as well as user interface and user experience design

· Deeper knowledge and understanding of researching and utilizing systems and tools to digitalize and enhance operational processes for businesses

· Experience of web design and the development of web functionality

· The opportunity to develop items for a portfolio, that can support coursework or future job applications, for example a specific module or design element on an intranet or a website

GENERAL QUALIFICATIONS

General:

· A UBC graduate student preferred

· Excellent team player and self-motivated learner

· Superb computer and systems development skills

· Strong time management and project coordination skills

· Strong written and verbal communication skills

· Excellent Attention to detail

· Ability to work independently with minimal supervision

Systems Development:

· Interest in or aptitude for computing or IT support, problem-solving through computational thinking, or data management

· A minimum of basic knowledge or skills in computer systems preferred

· Experience working with Microsoft services: Microsoft Azure, Microsoft Exchange, Power Automate, SharePoint Administration would be a bonus

Website Management:

· Must have experience working with content management systems such as WordPress and plugins

· A minimum of basic skills in writing PHP, HTML and CSS

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

JOB- ELECTORAL & STUDENT ENGAGEMENT OFFICER

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 5 hours/week, 100 hours in total.
Wage: $22.67 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Summary

This role will allow you to play a crucial role in running the elections cycle and building connections for the GSS across campus.

You will oversee the electoral processes such as the nominating, campaigning, and voting periods. You’ll work with the Executives on projects throughout the year, but your most important role will be leading various aspects of the election process, encouraging individuals to nominate themselves for election, and inspiring graduate students to vote for the next group of student leaders.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Electoral and Student Engagement Officer – Summer 2022 Detailed Job Description

ROLES AND RESPONSIBILITIES

We are a community, and we strive to be welcoming to every graduate student. We represent the needs of 10,000 UBC graduate students by advocating for their interests and providing opportunities for their social and professional development. In this role you will be engaging with graduate students about each of these distinct aspects of our work, with an emphasis on the election process, to help raise awareness of the Society’s role.

The Electoral and Student Engagement Officer (ESEO) will work under the joint supervision of the Elections Committee, the Communication and Marketing Director, and the Vice President (VP) Students Executive in developing and managing the electoral process, including nominations, campaign period, voting process, election results, as well as enhancing student engagement.

You will:

· Support and promote the nomination, and campaign period for GSS elections, following the protocols laid out in the GSS Elections Handbook. ESEO will be working closely with the GSS Marketing & Communications department.

· Manage the GSS online ballot

· Present the election results to GSS council and make recommendations on the election process

· Manage complaints or appeals filed alongside the Elections Committee and submit explanation of rulings to GSS council

· Develop and carry out strategies for graduate student engagement with GSS. For example:

◦ Raise awareness of the work, purpose, accomplishments, and mission of GSS

◦ Provide input and suggestions on communications and student engagement planning, in relation to key projects like the annual GSS student survey and Elections

◦ Collaborate closely with VP Students and VP academics in support of the GSS advocacy and outreach work

· Other duties as required

TRAINING AND ORIENTATION

· Introduction to the GSS, its work, and its structure

· Introduction to the appropriate departments of the GSS relevant to various aspects of this position

· An overview of the election guidelines and policies as established by the GSS, by the committee chair

· Relevant documents describing election guidelines will be provided

· Training for using the SimplyVoting program to ensure the required access to oversee the GSS election

· Orientation by the VP Students to relevant projects focused on increased graduate student engagement with the GSS

· Introduction to the Society’s goals for enhancing student engagement in order to develop appropriate strategies

FEEDBACK AND ONGOING SUPPORT

The ESEO will be working closely with the Elections Committee, VP Students and Communications and Marketing Director, and communication and discussion is actively encouraged.

The ESEO will have regular opportunities to meet with supervisors to discuss performance and raise any issues. They will also be included in the formal Work-Learn feedback mechanisms.

Additionally, the ESEO will be a member of the Elections Committee and will be able to attend meetings and call on the Committee’s expertise to assist with project work.

PERSONAL AND PROFESSIONAL DEVELOPMENT

· Opportunities for honing multitasking skills and handling deadlines

· Opportunities for practicing conflict resolution and enhancing communication skills.

· Practice leadership and management skills by planning and facilitating elections procedures.

· Gaining experience with student government body, policy, and elections procedures.

· Gain experience with student outreach and maximizing engagement through digital and physical mediums.

· Gain experience organizing and budgeting events such as meetings for the election’s candidates, debates, as well as non-elections-related events such as focus groups, and more.

· Gain experience by assisting the measurement and evaluation of student communication channels to inform their ongoing development and improve student engagement.

NETWORKING AND MENTORSHIP OPPORTUNITIES

· Working with the GSS Executive team. An opportunity to learn more about their work and how student-run societies operate.

· Working closely with the GSS Elections Committee. An opportunity to learn how to manage elections and voting and help prepare/organize the candidates.

· General career mentorship from the Communication and Marketing Director in areas such as: interacting successfully with staff and faculty, developing a portfolio, and advice about future job applications.

· Potential for forming collaborations with external partners of the GSS, student societies, and other relevant institutions.

· Opportunities to join the VP Students GSS Executive in engaging the graduate student community at UBC.

· At the end of the Elections period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

SUPPORT AND EVALUATION

· The student will work in the same office as the Communications and Marketing Director and communication, questions, ideas and suggestions are encouraged. They are an essential part of a good communications team.

· Weekly opportunities to meet one on one with supervisor to discuss performance and to set work for the upcoming period

· At the end of the period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

Students meeting the requirements will go through an interview process. Feedback of the interview will be provided to successful candidates for personal growth.

For students interested in working in public policy or educational administration, this position provides intimate exposure with student government and the execution of election protocols, as well as the opportunity to provide input into the protocol’s refinement.

Furthermore, student engagement is an important aspect of this work. The ESEO will also gain experience in event planning and organization, ranging from elections, debates, focus groups, and more.

GENERAL QUALIFICATIONS

Qualifications:

· A UBC graduate student preferred

· Eligible for the UBC Work Learn Program

· Knowledge of the GSS executive positions and electoral processes, including nominations, campaigning and voting, an advantage

· Ability to work efficiently both in the office and in a remote environment

Elements needed by a graduate student for a great fit:

· Excellent team player, self-motivated and a quick learner

· Demonstrated leadership, time management, and organizational skills

· Effective interpersonal and communication skills

· Problem resolution skills and strong critical thinking skills are strong assets

· Conflict resolution skills and/or willingness to learn is an asset

· Excellent attention to detail

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Event Production Assistant

Looking for part-time, on-campus work experience during your studies? The GSS is hiring for an Event Production Assistant for the Winter 2021 term.

SUMMARY

As part of the Graduate Student Society (GSS), you will play an important part in running events and programs for graduate students from social meetups to discussion forums. You’ll provide event support services for GSS events and for GSS clients holding events in Thea Koerner House Graduate Student Centre. The GSS are the stewards of Thea Koerner House and pride ourselves on providing professionally managed events that maintain the building as centre for graduate student life on campus.

ROLES AND RESPONSIBILITIES

  • Setting up rooms for events in the Thea Koerner House Graduate Student Centre, GSS Loft, or any other location of events on-campus
  • Cleaning and clearing rooms after events, including packing equipment
  • Supervising events and acting as the lead building contact should any issues arise
  • Opening and closing of rooms for groups, as well as securing the building after hours
  • Writing summary reports of events about attendance, questions that arose, and any emergencies that occurred during an event
  • Examine venue and equipment post-event, document any damaged items, and take inventory of all items used.
  • Helping with small building maintenance projects
  • Setting up, supervising, and cleaning up after Sports Leagues and programs
  • Comfortable with physical labour and lifting heavy 30 to 50-pound objects
  • Assisting the Events Manager and VP Students in facilitating events on an as-needed basis
  • Other tasks as assigned

TRAINING AND ORIENTATION

  • The student will receive an Orientation to the work of the GSS from the General Manager covering areas like the structure of the team, function of the society as well as practical areas like health and safety.
  • The Events Manager will provide an orientation to our events management activities, any equipment required, access to key venues typical for GSS events, and the job requirements
  • Ongoing training and supervision are provided by the Events Manager

SUPPORT AND EVALUATION

  • The student will work closely with the Events Manager. Ongoing communication, questions, ideas, and suggestions are encouraged. Because you may be supervising events alone, your ideas about how we can make improvements are particularly valuable!
  • At the end of the contract period and after the completion of individual events there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

NETWORKING AND MENTORSHIP OPPORTUNITIES

  • Experience working on events, meeting those involved in running events on campus and gathering knowledge from staff.
  • Opportunity to understand more about the work of the GSS and how student run societies operate
  • Meet with partners for the GSS, for example Graduate and Postdoctoral Studies and external clients.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in events management, this role offers practical experience in planning, event set up, and dealing with clients. This work provides hands on experience that relates directly to real world jobs in events.

By the end of the work term, the Event Production Assistant will have gained:

  • Experience of working in a professional office environment (as per public health orders), serving the needs of graduate students
  • Experience of events supervision and logistics
  • The ability to work with a variety of clients in a professional manner
  • Enhanced communication skills by working with a variety of clients in a professional manner and working in a team-setting
  • Increased confidence in leadership skills by taking the initiative on solving clients’ issues
  • Effective time management skills by managing deadlines and learning how to problem solve proactively and prioritize urgent items to meet event deadlines

Experience/skills that are not required but would be considered an asset

  • Experience with event management or event planning
  • Any experience working with audio/visual equipment is an asset (ex. Projectors, speakers, microphones, mixers/amplifiers)
  • Good availability on weekday evenings and some weekends

Start date: September 1, 2021
End date: April 30, 2022

Hourly wage: $15.20 per hour for supervision and $16.49 per hour for set up 

Deadline to apply: August 26, 2021

How to Apply

UBC CareersOnline through the position title and ID number: Event Production Assistant (891790)

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

The GSS is sensitive to the academic needs of UBC students. Event Production Assistants shifts will be scheduled according to each student’s availability and not at times when employees have classes or exams.

The GSS values a diverse workplace and strongly encourages women, people of color, LGBT+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and other underrepresented groups to apply.

Digital Communications Assistant – Winter 2021

Summary

Become an integral member of the Graduate Student Society in the development and management of UBC GSS’ online presence! The GSS represents the 10,000 graduate students at UBC Vancouver. We get graduate students talking about important issues and inspire them to enjoy an active and balanced campus life.

Effective, appealing communication is central to our mission of building a friendly and approachable community for all UBC graduate student communities.

Working with the Marketing and Communications Director and the Visual Communications Assistant, you will be furthering the GSS Brand and helping us effectively engage the UBC graduate student community.

ROLES AND RESPONSIBILITIES

Website & Blog:

  • Develops an editorial calendar that identifies the content type (e.g. GSS articles, interviews, etc.) and outlines a publishing schedule for the GSS’ blog
  • Produces and manages content assets for the websites, including copy, images, and other documents, as provided by the Communications and Marketing Director or gathered from other team members at the direction of the Director
  • Other duties as required

Social Media:

  • Develops an editorial calendar that identifies the content type (e.g. GSS updates, events, tips, elections, UBC news) and outlines a publishing schedule for the GSS’ social media channels
  • Searches for post content, including copy, images, videos, and other information relevant to UBC graduate students and their interests
  • Publishes regular updates on GSS’ social media platforms, such as Facebook Page, Facebook Events, Twitter, Instagram, and YouTube
  • Creates analytics reports, such as engagement rates from Facebook and Instagram Insights and Twitter Analytics
  • Researches and identifies potential trends and applications to enhance GSS social media experience
  • Other duties as required

TRAINING AND ORIENTATION

  • The student will receive an Orientation to the work of the GSS from the General Manager covering areas like the structure of the team, function of the society as well as practical areas like health and safety.
  • The Communications and Marketing Director will provide an orientation to the online communications activities of the Society, and the brand guidelines.
  • Ongoing training and supervision is provided by the Communications and Marketing Director

NETWORKING AND MENTORSHIP OPPORTUNITIES

  • Experience working in a communications environment, meeting other communications professionals on campus and gathering knowledge from professional staff.
  • Working with graduate student executives. An opportunity to understand more about their work and how student run societies operate
  • The opportunity to attend in-house training and events organized for graduate students.
  • General career mentorship from the Communication and Marketing Director in areas such as: interacting successfully with staff and faculty, developing a portfolio, and advice about future job applications.

SUPPORT AND EVALUATION

  • The student will work in the same office as the Communications and Marketing Director and communication, questions, ideas and suggestions are encouraged. They are an essential part of a good communications team.
  • Weekly opportunities to meet one on one with supervisor to discuss performance.
  • At the end of the period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity discussion, suggestions for improvements and recognition of successes.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in digital publishing, social media or communications fields, working as part of a team delivering integrated marketing and communications campaigns is invaluable. This work provides hands on experience that relates directly to real world jobs in the journalism or social media fields.

By the end of the work term, the Digital Communications Assistant will have gained:

General Skills:

  • Experience of working in a professional office environment, serving the needs of graduate students
  • Enhanced communication skills. By being a member of a team, the Digital Communications Assistant will enhance their listening skills and ability to communicate ideas clearly.
  • Increased confidence in leadership skills by taking the initiative on developing editorial and social media projects independently
  • Effective time management skills by managing deadlines and learning how to prioritize urgent items.
  • Students will learn to problem solve proactively to research meet deadlines and support campaigns.

Specific skills in this role:

  • Hands on experience of working on marketing and communications campaigns for graduate students
  • Experience of development and management of blog articles and social media campaigns
  • Deeper understanding of website analytics, social media marketing and measurement
  • The opportunity to develop items for a portfolio, that can support coursework or future job applications, for example a specific module or campaign on social media channels

GENERAL QUALIFICATIONS

General:

  • A UBC graduate student preferred
  • Excellent team player and self-motivated learner
  • Strong time management and project coordination skills
  • Strong written and verbal communication skills
  • Excellent Attention to detail
  • Ability to work independently with minimal supervision

Website & Blogging:

  • Education or experience in journalism, marketing, communications, or related fields
  • Experience with web graphics and design preferred
  • Experience working with content management systems such as WordPress and plugins
  • Experience with using and configuring Google Analytics
  • A minimum of basic skills in writing HTML and CSS, and development software (e.g. Dreamweaver)
  • A solid understanding of or willingness to learn responsive/mobile user interface and user experience
  • Knowledge of PHP and mySQL databases is a bonus
  • Skills in coding or experience with managing mobile-enabled sites a bonus

Social Media:

  • Must have experience with social media platforms such as Facebook, Twitter, Instagram, YouTube, Flickr, and LinkedIn for non-personal accounts
  • Experience with using social media dashboard such as Hootsuite, as well as social media analytics, e.g. Hootsuite Analytics, Facebook and Instagram Analytics, and Twitter Analytics
  • Knowledge of the social media presence of various UBC departments and graduate student organizations preferred

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the center of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Start & End Dates
September 1, 2021 – August 31, 2022

Pay & Hours
Part-time (10 hours/week) – $22.23 per hour

Deadline to Apply
August 13, 2021

How to apply
UBC CareersOnline through the position title and ID number: WL W21 Digital Communications Assistant (890433)

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Electoral and Student Engagement Officer – Winter 2021

Summary

This role will allow you to play a crucial role in running the elections cycle, and building connections for the GSS across campus.

You will oversee the electoral processes such as the nominating, campaigning, and voting periods. You’ll work with the Executives in projects throughout the year but your most important role will be leading various aspects of the election’s process, encouraging individuals to nominate themselves for election, and inspiring graduate students to vote for the next group of student leaders.

ROLES AND RESPONSIBILITIES

We are a community and we strive to be welcoming to every graduate student. We represent the needs of 10,000 UBC graduate students by advocating for their interests and providing opportunities for their social and professional development. In this role you will be engaging with graduate students about each of these distinct aspects of our work, with an emphasis on the election process, to help raise awareness of the Society’s role.

The Electoral and Student Engagement Officer (ESEO) will work under the joint supervision of the Elections Committee, the Communication and Marketing Director, and the Vice President (VP) Students Executive in developing and managing the electoral process, including nominations, campaign period, voting process, election results, as well as enhancing student engagement.

You will:

  • Support and promote the nomination, and campaign period for GSS elections, following the protocols laid out in the GSS Elections Handbook. ESEO will be working closely with the GSS Marketing & Communications department.
  • Manage the GSS online ballot
  • Present the election results to GSS council and make recommendations on the election process
  • Manage complaints or appeals filed alongside the Elections Committee and submit explanation of rulings to GSS council
  • Develop and carry out strategies for graduate student engagement with GSS. For example:
    • Raise awareness of the work, purpose, accomplishments, and mission of GSS
    • Provide input and suggestions on communications and student engagement planning, in relation to key projects like the annual GSS student survey and Elections
    • Collaborate closely with VP Students and VP academic in support of the GSS advocacy and outreach work
  • Other duties as required

TRAINING AND ORIENTATION

  • Introduction to the GSS, its work, and its structure
  • Introduction to the appropriate departments of the GSS relevant to various aspects of this position
  • An overview of the election guidelines and policies as established by the GSS, by the committee chair
  • Relevant documents describing election guidelines will be provided
  • Training for using the SimplyVoting program to ensure the required access to oversee the GSS election
  • Orientation by the VP Students to relevant projects focused on increased graduate student engagement with the GSS
  • Introduction to the Society’s goals for enhancing student engagement in order to develop appropriate strategies

FEEDBACK AND ON-GOING SUPPORT

The ESEO will be working closely with the Elections Committee, VP Students and Communications and Marketing Director, and communication and discussion is actively encouraged.

The ESEO will have regular opportunities to meet with supervisors to discuss performance and raise any issues. They will also be included in the formal Work-Learn feedback mechanisms.

Additionally, the ESEO will be a member of the Elections Committee and will be able to attend meetings and call on the Committee’s expertise to assist with project work.

PERSONAL AND PROFESSIONAL DEVELOPMENT

  • Opportunities for honing multitasking skills and handling deadlines
  • Opportunities for practicing conflict resolution and enhancing communication skills.
  • Practice leadership and management skills by planning and facilitating elections procedures.
  • Gaining experience with student government body, policy, and elections procedures.
  • Gain experience with student outreach and maximizing engagement through digital and physical mediums.
  • Gain experience organizing and budgeting events such as meetings for the election’s candidates, debates, as well as non-elections-related events such as focus groups, and more.
  • ]Gain experience by assisting the measurement and evaluation of student communication channels to inform their ongoing development and improve student engagement.

NETWORKING AND MENTORSHIP OPPORTUNITIES

  • Working with the GSS Executive team. An opportunity to learn more about their work and how student-run societies operate.
  • Working closely with the GSS Elections Committee. An opportunity to learn how to manage elections and voting, and help prepare/organize the candidates.
  • General career mentorship from the Communication and Marketing Director in areas such as: interacting successfully with staff and faculty, developing a portfolio, and advice about future job applications.
  • Potential for forming collaborations with external partners of the GSS, student societies, and other relevant institutions.
  • Opportunities to join the VP Students GSS Executive in engaging the graduate student community at UBC.
  • At the end of the Elections period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

SUPPORT AND EVALUATION

  • The student will work in the same office as the Communications and Marketing Director and communication, questions, ideas and suggestions are encouraged. They are an essential part of a good communications team.
  • Weekly opportunities to meet one on one with supervisor to discuss performance and to set work for the upcoming period
  • At the end of the period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

Students meeting the requirements will go through an interview process. Feedback of the interview will be provided to successful candidates for personal growth.

For students interested in working in public policy or educational administration, this position provides intimate exposure with student government and the execution of election protocols, as well as the opportunity to provide input into the protocol’s refinement.

Furthermore, student engagement is an important aspect of this work. The ESEO will also gain experience in event planning and organization, ranging from elections, debates, focus groups, and more.

GENERAL QUALIFICATIONS

Qualifications:

  • A UBC graduate student preferred
  • Eligible for the UBC Work Learn Program
  • Knowledge of the GSS executive positions and electoral processes, including nominations, campaigning and voting, an advantage
  • Ability to work efficiently both in the office and in a remote environment

Elements needed by a graduate student for a great fit:

  • Excellent team player, self-motivated and a quick learner
  • Demonstrated leadership, time management, and organizational skills
  • Effective interpersonal and communication skills
  • Problem resolution skills and strong critical thinking skills are strong assets
  • Conflict resolution skills and/or willingness to learn is an asset
  • Excellent attention to detail

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the center of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Start & End Dates
September 1, 2021 – August 31, 2022

Pay & Hours
Part-time (5 hours/week) – $22.23 per hour

Deadline to Apply
August 13, 2021

How to apply
UBC CareersOnline through the position title and ID number: WL W21 Electoral and Student Engagement Officer (890443)

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Study Room, Thea Koerner House, UBC

GSS Loft, Rm. 4202 of AMS Student Nest, UBC

Leon’s Lounge, Thea Koerner House, UBC

Thea’s Lounge, Thea Koerner House, UBC

Penthouse, Thea Koerner House, UBC