The GSS Office is open. For COVID-19 pandemic updates and support information for UBC graduate students, click here
Referendum 2021

The results are in.

Thanks to all 1,045 graduate students (9.1%) who voted in the 2021 referendum.

All 5 propositions on the ballot passed with large majorities. You can see a full breakdown of the results by proposition below. We appreciate the level of interaction with vote.

Bylaw Amendment: Executive hours and remuneration

  • Yes 801 (84.5%)
  • No 147 (15.5%)

Summary

  • Answered Questions 948 (90.7%)
  • Abstain 97 (9.3%)
  • Total 1045

Bylaw Amendment: Dissolution of Elections Committee

  • Yes 826 (90.5%)
  • No 87 (9.5%)

Summary

  • Answered Questions 913 (87.4%)
  • Abstain 132 (12.6%)
  • Total 1045

Bylaw Amendment: Dissolution of Services Committee

  • Yes 822 (89.0%)
  • No 102 (11.0%)

Summary

  • Answered Questions 924 (88.4%)
  • Abstain 121 (11.6%)
  • Total 1045

Bylaw Amendment: Constitution of Engagement and Elections Committee

  • Yes 829 (91.1%)
  • No 81 (8.9%)

Summary  

  • Answered Questions 910 (87.1%)
  • Abstain 135 (12.9%)
  • Total 1045

Bylaw Amendment: Financial and Executive Oversight Officer (FEOO) Position Restructuring

  • Yes 845 (91.4%)
  • No 80 (8.6%)

Summary

  • Answered Questions 925 (88.5%)
  • Abstain 120 (11.5%)
  • Total 1045

Referendum 2021

Let your voice be heard in the restructuring of the Graduate Students Society and the wellbeing of fellow grad students!

With your vote, you can empower and support your Graduate Students Society (GSS) and its leadership, so they can strategize and focus on critical advocacy for all 10,000 grad students at UBC Vancouver. The Bylaw amendments are in line with the GSS’ mission and vision, and demonstrate the GSS’ core spirit of “By students, for students“.

By voting in this referendum, you are contributing to:

  1. Creating more opportunities for graduate students in the GSS by supporting the constitution of a new committee aimed at improving student engagement and ensuring the right people are voted into office
  2. Improving the wellbeing of graduate students working in the GSS through the support of an increase in the remuneration which is commensurate to the working hours devoted to the service of the Society
  3. Creation of more positions for graduate students to work and earn by splitting the Financial and Executive Oversight Officer position into two.

The referendum will run October 26 – November 10, 2021.

As a thank you, all who have voted will be entered for a chance to win giftcards worth up to $50.

Questions? Please contact us at .

Referendum Questions 

The full motions for each of the questions in the referendum, can be found below. There is also a brief description of the intended purpose of each change. Each motion has three voting options:

  • Yes
  • No
  • Abstain

Voting is through the AMS Simply Voting system →

XPLANATION: The Executive work hours and remuneration are out of date. They were established in 2006, and all the Executive positions have changed significantly in terms of workload and tasks. This includes more meetings to attend as well as engaging in larger scale projects. Therefore, the currently listed hours do not accurately reflect the amount of work Executives do. This also sets unrealistic expectation for incoming Executives as they begin to work more hours than listed in the Bylaws. Furthermore, the cost of living has increased since 2006 beyond the currently implemented consumer price index (CPI) adjustments and does not fairly reflect how much work our Executives work. This motion will increase the expected hours as well as increase the Executive honoraria. Furthermore, a potion of the honoraria will be dedicated to transitioning in and out the Executives from their offices. This will incentivize effective transitions as well as fairly compensate the time spent explicitly on Executive Transition.

SUPPORTING DOCUMENTS:

MOTION:

WHEREAS the current policy on Executive hours and remuneration is outdated,

WHEREAS Executive currently work many hours beyond the mandated time set by the Bylaws,

WHEREAS the current honoraria set for Executives does not accurately reflect the amount of work completed by Executives,

WHEREAS the current honoraria, which was set in 2006, does not reflect the rising cost-of-living in Vancouver, BC,

WHEREAS there is no current remuneration for the time spent on transitioning Executives in and out of office,

BIRT the changes listed in “Bylaw Revision Form – Executive Honouraria.pdf” be made to the Bylaws and Policy Manual.

EXPLANATION: In the current structure of the Graduate Student Society committees, the Elections Committee plays a vital role during the elections period by handling discipline-related matters while the Electoral and Student Engagement Officer (ESEO or electoral officer) handles logistics with the candidates and the ballot system. Outside of the annual election period, the Elections Committee has limited duties that can be easily passed on to other committees which mainly consist of policy revisions. Given that the Services Committee similarly shares goals aligned with graduate student engagement, therefore, GSS Council has deemed it is appropriate that the responsibilities of the Elections Committee be combined with the Services, and to dissolve the individual committees.

SUPPORTING DOCUMENT:

MOTION:

WHEREAS the Elections Committee’s significant workload is only for half of the year during the elections period.

WHEREAS the Electoral and Student Engagement Officer is responsible for logistics of the elections and therefore contributes most during the elections.

WHEREAS the Elections Committee has an Election Policy Panel that handles approval of documents and campaign material thus reducing the workload of the Elections Committee.

BIRT that the Elections Committee be dissolved, and

BIFRT the changes listed in “Bylaw Revision Form – Removal of Elections Committee.pdf” be made to the Bylaws and Policy Manual.

EXPLANATION: In the current structure of the Graduate Student Society committees, the Services Committee is responsible for engaging the UBC graduate student body with the GSS through planning events and activities. However, currently, the Services committee does not have clearly defined objectives. Given that the Elections Committee similarly shares goals aligned with graduate student engagement, therefore, GSS Council has deemed it is appropriate that the responsibilities of the Services Committee be combined with the Elections, and to dissolve the individual committees.

SUPPORTING DOCUMENT:

MOTION:

WHEREAS the Services Committee lacks clearly defined objectives, and

WHEREAS both Services and Elections Committee strive towards improving graduate student engagement with the Graduate Student Society,

BIRT the Services Committee be dissolved, and

BIFRT the changes listed in “Bylaw Revision Form – Removal of Services Committee.pdf” be made to the Bylaws and Policy Manual.

EXPLANATION: In the current structure of the Graduate Student Society committees, the Elections Committee plays a vital role during the elections period by handling discipline-related matters while the Electoral and Student Engagement Officer (ESEO or electoral officer) handles logistics with the candidates and the ballot system. Outside of the annual election period, the Elections Committee has limited duties that can be easily passed on to other committees which mainly consist of policy revisions. Given that the Services Committee similarly shares goals aligned with graduate student engagement; therefore, GSS Council has deemed it is appropriate that the responsibilities of the Elections Committee be combined with the Services, and to dissolve the individual committees. The new proposed solution is to combine the responsibilities of the Election and Services Committee as they both strive towards increasing graduate student engagement with the GSS. The new committee would be called the “Engagement and Elections Committee” and during the election period, an Election Policy Panel will be created to handle the day-to-day responsibilities of the current election.

SUPPORTING DOCUMENTS:

MOTION:

WHEREAS both Services and Elections Committee strive towards improving graduate student engagement with the Graduate Student Society

BIRT the changes listed in “Bylaw Revision Form – Engagement and Elections Committee.pdf” be made to the Bylaws and Policy Manual.

BIFRT the Engagement and Election Committee will be constituted.

EXPLANATION: The Financial and Executive Oversight Officer (FEOO) is responsible for 2 very important duties in GSS: financial duties and executive oversight duties. After consultations with the FEOO, President, staff, and committee/caucus chairs, a restructuring of the position was deemed the best way forward. In September 2021, Council has voted to recommend the action of splitting the FEOO position into a Financial Officer position and an Executive Oversight Committee chair position. We propose the above changes to reflect the changes in positions due to this split.

SUPPORTING DOCUMENTS:

MOTION:

WHEREAS the Financial and Executive Officer currently takes on both financial and executive oversight duties, and

WHEREAS GSS Council, Executives, and staff recognize that the current structure of the role imposes a huge work burden for the FEOO, and

WHEREAS Council has voted to separate the FEOO role into a Financial Officer position and an Executive Oversight Committee Chair position,

BIRT the FEOO position be restructured into Financial Officer position and an Executive Oversight Committee Chair position.

BIFRT the changes listed in “2021_10_FEOO Restructure Bylaw and Policy Amendments” be made to the Bylaws and Policy Manual.

Study Room, Thea Koerner House, UBC

GSS Loft, Rm. 4202 of AMS Student Nest, UBC

Leon’s Lounge, Thea Koerner House, UBC

Thea’s Lounge, Thea Koerner House, UBC

Penthouse, Thea Koerner House, UBC