GSS Elections 2022

The most heroic figures are not the ones with the most compelling superpowers, they are the ones who inspire with both thoughts and actions.”
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Not all superheroes wear capes or masks either. Some are regular graduate students who simply want to make a difference in the UBC student community. Are you one of them?

The annual GSS elections is an opportunity for graduate students to show and develop their leadership abilities while giving back, effecting positive changes and improving the university experience of the 10,000+ UBC graduate students. You can also vote and decide who will steer the wheels of the Society for the upcoming office term (May 2022 – April 2023).

Positions Available

Become the superhero to yourself and the graduate community by nominating yourself for any of the four positions available:

  1. President
  2. Vice President University and Academic Affairs
  3. Vice President External Relations
  4. Vice President Students

What This Opportunity Offers:

  • Jumpstart your post-grad career by building essential leadership and communication skills 
  • Develop critical managerial, project management and other soft skills
  • Expand your network, meet other grad students and establish professional relationships
  • Gain first-hand understanding of the operations of a non-profit organization and major student society
  • As a GSS Executive, has direct access to UBC Housing; no more waitlist

Not interested in running for a position? Every superhero could use a sidekick. You can support those who nominate themselves by voting them into office. We are all in this together!

Key Dates

  • Nomination period: January 21 – February 21, 2022
  • Campaign period: February 22 – March 2, 2022
  • Election voting period: March 3-11, 2022

Questions? Please email elections@gss.ubc.ca.

Nomination

Nominate yourself today! Note: Signatures from three graduate students are required.

Why Stand for Elections?

You can work to improve the lives of graduate students by tackling the issues they face. Whether it’s improving funding, housing availability, mental health resources on campus, career opportunities or anything else, standing for election will give you the opportunity to voice your vision and take action to lead the work of the GSS.

By taking on an executive role, you will have a range of opportunities to refine your skills, for example by:

  • Developing demonstrable leadership and teamwork skills
  • Gaining experience making policy and coordinating negotiations
  • Coordinating initiatives with senior leaders both within the University and externally
  • Experience managing staff members

Duties of GSS Executives

Find out more about what is required of GSS Executives and how their roles fit into the work of the Society.

President

The President’s role includes many important tasks including being public face of the GSS and the Spokesperson for Council and the Society. This involves important leadership responsibilities including managing the Executive Team to make sure the Society’s leadership is effective, and chairing GSS Council. You will also be working closely with Council to deliver the Society’s goals in support of our Strategic Plan.

VP University and Academic Affairs

The Vice President of University and Academic Affairs represents graduate students to campus partners, including the University Administration, Faculty Association, Graduate Council, and teaching assistants. You will be working to ensure graduate student concerns on issues like funding, academic freedom, and equity are heard and that graduate students are represented in University decision making. You will also be responsible for managing our Peer Support service to ensure grad students can get help dealing with problems they encounter.

VP External Relations 

The Vice President External Relations leads the Society’s relationships with external stakeholders. You will be responsible for lobbying local, municipal, provincial, and federal governments about the issues that matter to graduate students and highlighting the value of graduate education to Canada. You will also be required to build links with other external stakeholders, including provincial or national student groups, to amplify the GSS voice.

VP Students 

The Vice President of Students is responsible for creating social, recreational, and educational programs for graduate students. You will be working with our network of Affiliate Organizations (AO) to develop events and to understand what programs grad students want. You are also responsible for managing and developing relationships with our AOs and helping them apply for the GSS Event Fund to support their own events and programs.

Full Job Descriptions

The President shall:

  1. be the public face of the Society, speak on behalf of the Society, and be responsible for communications of the Society;
  2. be responsible for the communication between the Society and its members, including but not limited to responsibility for the website, e­mail notices, advertisement of Society events, and print publications;
  3. be responsible to Council:
    1. for the execution of Council decisions by the Society; and 
    2. as the Spokesperson for Council and the Society;
  4. be responsible for the operation of the Society, including:
    1. co­ordinating the Executive Officers of the Society; 
    2. ensuring that Executive Officers satisfactorily perform all duties assigned to their positions; 
    3. chairing and setting the agenda for the Executive Committee; 
    4. ensuring that all Society Departments liaise appropriately with the Executive Committee;
    5. ensuring operations are in accordance with the Constitution, Bylaws and Policies; and 
    6. being an ex officio member of every committee, taskforce, and working group of the Society, except the Executive Oversight Committee;
  5. be responsible for Meetings of Council, including:
    1. chairing meetings of Council or appointing a designate to do so;
    2. ensuring Council meetings occur at least once per month, pursuant to Bylaw 7.6.1; 
    3. setting the agenda for meetings of Council; 
    4. ensuring the proper operation of the meetings of Council; 
    5. taking minutes at meetings of Council or appointing a designate to do so;
    6. ensuring copies of the minutes of the previous Council meeting, the agenda of the upcoming Council meeting, and any other relevant material is delivered to each Councillor in advance of each regular council meeting; and 
    7. signing Council Minutes and maintaining a minute book containing true copies of all signed Council minutes;
  6. be responsible for Annual General Meetings in accordance with Bylaw 5.1., including setting of the date and agenda for the meeting;
  7. be responsible for the Constitution, Bylaws and Policy Manual including:
    1. interpreting the Constitution, Bylaws, and Policy Manual as needed, subject to review by Council; and 
    2. ensuring that the Policy Manual is current and that all Councillors receive notice of the amendments made thereto; 
  8. provide ten hours of office presence per week, excluding the time required for committee meetings pertaining to their other duties; the time shall be used to perform normal presidential duties and official functions;
  9. be responsible for implementing the Strategic Plan in accordance with Bylaw article 14;
  10. ensure liaising occurs with University Administration; and
  11. perform such other duties as directed by Council or the membership in consultation with the Executive Committee.

The Vice-president, University and Academic Affairs, shall: 

  1. as described in Bylaw 8.4, act in the President’s place in the event of a vacancy in the office;
  2. act as a liaison between Council and the Graduate Council; 
  3. liaise with organizations concerning graduate student academic matters, including but not limited to: the Faculty Association, the seasonal instructors, the teaching assistants, and the non-­teaching staff;
  4. be responsible for the actions of the advocacy office and coordinate advocacy officers; 
  5. be responsible for academic matters of the Society, including but not limited to:
    1. ensuring the widest possible representation of graduate students on the Council and Committees of the Society; 
    2. ensuring the widest possible representation of graduate students on the Committees within the administration of the University; 
    3. being the default representative to all non­Society bodies dealing with academic matters, or appointing a delegate to do so;
    4. forging, maintaining, and coordinating links with other student groups on campus, including but not limited to the AMS; and
    5. being responsible for the promotion of and communication of information on the Society’s activities to other organizations excluding non­university organizations; 
  6. be responsible for the Academic and External Affairs Committee; 
  7. provide six hours of office presence per week, excluding the time required for committee meetings pertaining to their duties; the time shall be used to perform other normal duties of the position; and 
  8. report to the President on a regular basis, work collaboratively with the Executive Committee, and perform such other duties as directed by Council or the membership in consultation with the President or the Executive Committee.

The Vice-president, External Relations, shall:

  1. be responsible for external affairs of the Society, including but not limited to:
    1. being responsible for the representation of the Society to external organizations that deliberate on the affairs relevant to graduate students, developing links with such organizations, and being responsible for the promotion of and communication of information on the Society’s activities to other organizations excluding UBC organizations; 
    2. being responsible for the Academic and External Affairs Committee;
    3. being responsible for community outreach and external political events of the Society; 
    4. liaising with residence associations; and
    5. being responsible for lobbying local, municipal, provincial, and federal governments; 
  2. provide eight hours of office presence per week, excluding the time required for committee meetings pertaining to their duties; the time shall be used to perform other normal duties of the position; and
  3. report to the President on a regular basis, work collaboratively with the Executive Committee, and perform such other duties as directed by Council or the membership in consultation with the President or the Executive Committee.

The Vice-president, Students, shall:

  1. be responsible for supporting the Society’s affiliated organizations (as per Bylaw 3.5) through:
    1. enabling members to create social, recreational, and educational programs sponsored by the Society; 
    2. investigating the needs, in terms of services and programs, of the Society’s members on a regular basis;
    3. encouraging and facilitating AO applications for the GSS Event Funding; and 
    4. liaising regularly with AO to: 
      1. inform graduate student leadership on initiatives being undertaken by the Society; 
      2. enhance relationships between executives and AO members and the Society;
  2. assist in the formation of new departmental organizations;
  3. hold and administer Society elections of Departmental and AO Councillors whenever required;
  4. coordinate Orientation activities for incoming graduate students; 
  5. maintain communication channels with the existing Departmental committees that have not formally become organizations;
  6. assist in the formation of new Departmental organizations and keep a process document outlining the steps for creation of new Departmental organizations; 
  7. provide six hours of office presence per week, excluding the time required for committee meetings pertaining to their duties; the time shall be used to perform other normal duties of the position; and 
  8. report to the President on a regular basis, work collaboratively with the Executive Committee, and perform such other duties as directed by Council or the membership in consultation with the President or the Executive Committee.

FAQs

There is a simple procedure to become a candidate. Simply fill out the Nomination form. We will be in touch about how to formally certify your nomination. 

Problems? Contact elections@gss.ubc.ca.

You must be a registered Masters or PhD student to be eligible to run for the elections. This status should not change during the term.

The executive term is one year, starting in April of this year and ending in April of the following year.

There is an honorarium for each position:

  • President: $16,508.40 per annum;
  •  Vice ­President, University and Academic Affairs: $13,155.36 per annum
  •  Vice ­President, External Relations: $13,155.36 per annum
  • Vice ­President, Students: $13,155.36 per annum
Note: Figures are based on the base amount listed in the GSS Bylaws, adjusted annually based on the Consumer Price Index (CPI).

Study Room, Thea Koerner House, UBC

GSS Loft, Rm. 4202 of AMS Student Nest, UBC

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Penthouse, Thea Koerner House, UBC