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Affiliate Organizations

What’s an Affiliate Organization?

To support our mission of fostering social, cultural, and professional connections within the graduate community, the GSS proudly partners with various UBC department organizations, graduate communities, and select off-campus groups. Affiliate Organizations (AOs) play a vital role in the GSS family, helping us engage and enrich the wider graduate community. Together, we create spaces for learning, creativity, and meaningful interactions for all grad students.

What We Do

As a part of the GSS, Affiliate Organizations (AOs) gain access to a range of valuable resources:

  • Communication Support: We help AOs reach the broader graduate community by sharing their events and initiatives through our GSS newsletter and social media channels.
  • Financial Assistance: We provide funding to AOs for hosting various events, including department orientations, games nights, speaker panels, networking mixers, and cultural celebrations.
  • Collaborative Opportunities: AOs are invited to partner with us on large-scale GSS events, engaging grad students from across UBC and beyond their own departments or communities.

Why Join Us?

Affiliating with the GSS amplifies your organization’s visibility, connects you with diverse grad communities, and provides exclusive resources like leadership workshops and event promotion through our channels. As an AO, you will gain a strong support network and a larger platform to enhance the grad experience for all.

After You Join

Once affiliated, you’re welcome to bring forward your ideas and initiatives—whether it’s an event concept, a funding request, or a communication plan to promote your activities. There’s no limit to what we can create together; simply share your vision, and we’ll work with you to bring it to life. Submit applications for funding, request collaborations, or ask for support in spreading the word through our newsletter. Let’s make a lasting impact, together.

Steps to Apply for Affiliation

  1. Complete the Application Form: Find the AO application form, fill it out, and email it to both vpstudents@gss.ubc.ca and aa@gss.ubc.ca.
  2. Gather Supporting Signatures: Ensure the form includes four supporting signatures in addition to the primary contact for the AO (preferably an official email ID, not a personal one).
  3. Confirmation Email: You will receive a confirmation email within a week. If not, please feel free to send a follow-up email—our team works hard, but emails can occasionally be missed.
  4. Attend the Council Meeting: Attend the next Council meeting, or have a member attend on your behalf, to address any questions about your affiliation. If there are no objections, your affiliation will be approved, and congratulations—you’re officially part of the GSS!

Stay Up to Date

Join our Discord channel for real-time updates on event opportunities, collaboration requests, and to connect with other AOs. Your primary contact will also receive a monthly newsletter, but for timely updates and networking, Discord is your go-to resource!

How Much Funding Is Available for AO Events?

For the academic year beginning May 2025 through April 2026, each AO is allocated a budget of $1,000 for social, cultural, or academic events. This budget can be used all at once or spread across multiple events throughout the year via separate event funding applications.

Steps to Apply for Event Funds:

  1. Download and complete the Event Fund Application Form, the Budget Spreadsheet, and, if applicable, the Waiver Form.
    Note: The waiver form is required for events involving physical activities, travel, or alcohol (excluding alcohol served in our pub/restaurant) organized by our organization or any of its affiliated clubs, associations, or societies.
  2. Email the completed documents to vpstudents@gss.ubc.ca.
  3. The VP Students will contact you to confirm the approved funding amount.
  4. Hold your event/project! (Please remember to collect and retain attendance sheets—this is very important—as well as receipts and photos/videos to share on our social media channels.)
  5. Complete the Post-Event Report. Update the Budget Sheet, compile all receipts into a single PDF, and include your attendance sheets and marketing materials. Ensure the PDF is under 10MB.
  6. Email all documents to vpstudents@gss.ubc.ca within two weeks of your event’s conclusion to process your reimbursement.

Affiliate Organization List

Questions?

For inquiries and questions, please email aa@gss.ubc.ca or vpstudents@gss.ubc.ca

Group of GSS Affiliated Organizations

Natural and Applied Sciences

  1. Anthropology Graduate Student Association: View Details
  2. Biochemistry and Molecular Biology Graduate Student Association: View Details
  3. Botany and Zoology Wellness Initiative: View Details
  4. Botany Graduate Student Association: View Details
  5. Cell Biology and Physiology Graduate Society: View Details
  6. Centre for Heart Lung Innovation Trainee Association (HLI): View Details
  7. Chemical and Biological Engineering (CHBE) Graduate Student Council: View Details
  8. Civil Engineering Graduate Student Society: View Details
  9. Earth, Ocean, and Atmospheric Sciences (EOAS) Graduate Student Council: View Details
  10. Electrical and Computer Engineering Graduate Student Association: View Details
  11. Forestry Graduate Student Association: View Details
  12. Genome Science and Technology (GSAT) Graduate Student Association: View Details
  13. Mechanical Engineering Graduate Association (MEGA): View Details
  14. UBC Experimental Medicine Graduate Student Association: View Details
  15. MTRL Joint Students Chapter: View Details
  16. Genome Science and Technology Student Group: View Details

Health and Medical Sciences

  1. Biomedical Engineering Graduate Association: View Details
  2. Centre for Heart Lung Innovation Trainee Association (HLI): View Details
  3. Medical Genetics Graduate Student Association: View Details
  4. Microbiology and Immunology Graduate Student Society (MIGSS): View Details
  5. Neuroscience Trainee Association: View Details
  6. Pathology Student Society: View Details
  7. Rehabilitation Sciences Student Executive Committee (RSEC): View Details
  8. Reproductive and Developmental Sciences (RDS) Student Organization: View Details
  9. GrasPods (BC Cancer Graduate Student and Post Doctoral Fellow Society): View Details
  10. Centre for Hip Health and Mobility: View Details

Arts and Humanities

  1. Creative Writing Students Association: View Details
  2. Equity and Inclusion at PHAS: View Details
  3. Geography Graduate Student Association: View Details
  4. Graduate Law Student’s Society: View Details
  5. School of Journalism Students Association: View Details
  6. Children’s Literature Student Association at UBC: View Details
  7. Planning Students Association: View Details
  8. Institute for Gender, Race, Sexuality and Social Justice Research Graduate Association (GRSJGA): View Details
  9. Association of Canadian Archivists at UBC (ACA): View Details
  10. Association for Information Science and Technology (ASIST): View Details
  11. UBC student chapter of Canadian Association of Professional Academic Librarians (CAPAL): View Details

Social and Community Wellness

  1. Graduate Student Wellbeing Network: View Details
  2. Interdisciplinary Graduate Student Network (IGSN): View Details
  3. International Collaboration on Repair Discoveries Trainee Committee (ICORD): View Details
  4. InterVarsity Graduate Student Fellowship: View Details
  5. Institute of Ocean and Fisheries Graduate Student Society: View Details
  6. Land and Food Systems Graduate Student Council: View Details
  7. Liu Institute Network for Africa (LINA): View Details

Culture and Diversity

  1. UBC Indian Graduate Students Association: View Details
  2. Acadia Park Residents Association: View Details
  3. Black Graduate Student Network: View Details

Business and Economics

  1. UBC Economics Graduate Students Association: View Details
  2. Sauder Management Consulting Club (SMCC): View Details
  3. Master of Business Analytics Student Society: View Details
  4. Master of Public Policy and Global Affairs Student Association: View Details
  5. MEL/MHLP Student Executive Committee: View Details
  6. Robert H. Lee Graduate School, UBC Sauder School of Business: View Details

Research and Development

  1. IDEAS (Inclusion, Diversity, Equity, Access and Safe Space): View Details
  2. International Society for Pharmacoeconomics and Outcomes Research (ISPOR) – UBC Chapter: View Details
  3. Library and Archival Studies Student Association: View Details
  4. Pharmaceutical Sciences Graduate Students Society: View Details
  5. Progressive Librarians Guild: View Details
  6. Statistics Graduate Student Association: View Details
  7. The Association of Population and Public Health Students

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Thea Koerner House

604.822.3203 / info@gss.ubc.ca
452 – 6371 Crescent Road
Vancouver, BC, Canada V6T1Z2

Business Hours

Monday – Friday
9 a.m. – 5 p.m.

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