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Life after grad studies: Next steps?

Whether you are a master’s student about to enter the job market or a Ph.D. candidate thinking of paths outside the professoriate, graduation can be a time of great satisfaction and great concern. A common observation among most career strategists is that many grad students seldom think about life after graduation until their studies end. Grad students should consider the future of their professional portfolio in the present. However, it is never too late to think about life after graduation and strategize for a smooth transition even if you do not. Furthermore, here are some steady steps to take laid out in this article! 

1. If you have not planned, start immediately 

It is important to note that panic and stress undermine decision-making and act as a barrier to your next steps. Overcoming this entails taking ownership of what is in your hands: your life. Planning now will require serious self-reflection and taking advantage of resources all around you, especially at school. It may also help to contact your school’s academic or career advisors for more input. 

2. Utilize all your experience  

Knowing how to articulate your qualifications and what you can professionally bring to the table speaks volumes about how equipped you are for success. Write out all the work or volunteer jobs you have done in your time as a grad student and even before. Then carefully craft at least four resumes and cover letters to suit specific industries you are interested in.  

Note that simply including your duties in each role is good, but what is even more remarkable is using exciting keywords that appeal to employers and the tools they typically use to scan applications. Try words like “oversaw,” “managed,” and “provided” to seem more like you were a leader in your role. Not only will you impress employers, but you will improve your confidence in yourself. It is also a great opportunity to self-reflect and avoids imposter syndrome (Something that plagues many grad students).  

3. Use all resources on your belt 

Always have people around you to emotionally support you. But besides that, family and friends may know of countless opportunities to approach. All you must do is ask. Utilizing school resources like your school career and academic advisors, networking events, and even asking professors will take you a long way. Together, these pursuits can drive you to achieve your long-term career goals as a seasoned professional.  

4. Use your research skills 

If you are a grad student, it is practically ingrained in you to be a seasoned researcher by now. Moreover, career exploration is that much easier for you. Sourcing information now to aid your search has never been smoother. Resources like LinkedIn present a great way to network. Optimize those networks for possible informational coffees, and job opportunities, develop relationships with employers to ask more personal questions about their companies, etc. 

It is ultimately a great spot to access the hidden job markets and talk to people right in the middle of it. However, while researching and chasing that lucky referral, keep in mind what innovative skills you can bring to the table and which companies attract you the most.  

5. What does your future look like? 

The present often determines the future. What are some urgent changes you need to get done? Do you have loans to pay off or a financial plan to get started? Do you have a house to buy or rent to take care of? Realizing that current expenses need to be dealt with does not mean indefinitely pushing aside your long-term career goals. It may help to have a side job to handle your current expenses while applying for your dream jobs and taking advantage of all opportunities. A side job could turn into something much more profound than you imagined and lead you even closer to your ideal career.  

Job: Privacy Officer

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 6-10 hours/week, 180 hours in total.
Wage: $22.67 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.

Summary

Become an integral member of UBC GSS and contribute to the wellbeing of the graduate student community! As a Privacy Officer, the student will work closely with GSS Executives and Staff to revamp and further develop the Society’s Privacy Policy and Personal Information Protection Guidelines. The ideal applicant is a JD candidate from the Allard School of Law with a background and strong familiarity with provincial privacy regulations and legislature, particularly BC PIPA. Experience working with BC PIPA in the context of the organizational privacy policy is an asset.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interests in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Privacy Officer – Summer 2022 Detailed Job Description:

ROLES AND RESPONSIBILITIES

· Fulfill all the Society’s privacy-related obligations, not limited to those outlined in these Guidelines and the Society’s Privacy Policy.

· Receive the appropriate training, including training in the following:

I. The operations of the UBC Graduate Student Society

II. The requirements of the BC Personal Information Protection Act

III. The content of these Guidelines, the Society’s Privacy Policy, the Society’s Privacy Charts, and any other applicable documents, iv. the terms of the GSS Access to Member Personal Information Memorandum of Understanding

IV. Requesting a webinar training session from the BC Government, and obtaining certification in all the following workshops:

§ Personal Information Protection Act (PIPA)

§ Privacy Impact Assessments (PIAs), and

§ Information Incidents, including Privacy Breaches

V. Completing the UBC Privacy & Information Security Fundamentals Training,

VI. Reviewing the following, and any other applicable guidelines, issued by the Office of the BC Privacy Commissioner (OIPC BC):

§ A Guide to B.C.’s Personal Information Protection Act

§ Developing a Privacy Policy Under PIPA

§ Guide to the Personal Information Protection Act (BC Ministry of Citizens’ Services)

VII. Reviewing UBC’s Encryption Guidelines

VIII. Accessing legal counsel where necessary, GSS Protection of Personal Information Guideline GSS Protection Of Personal Information Guideline Up to date as of April 28, 2021 23 OF 23

IX. Performing an annual Privacy Management Self-Assessment and other audits,

X. Conducing a Privacy Impact Assessment,

XI. Responding to a privacy breach and privacy-related complaints per the protocol, and

XII. Training other employees on the Society’s obligations under PIPA.

· Update all GSS privacy-related practices and documents annually where necessary, including this Guideline and the GSS Privacy Policy.

· Contact OPIC BC for more information on their obligations under PIPA.

TRAINING AND ORIENTATION

· The student will receive an orientation introducing them to the GSS from the President covering areas including the general structure and function of the Society as well as housekeeping rules such as security, health, and safety guidelines (including those implemented for COVID-19)

· The President and VP External will provide an overview of the GSS Data Privacy Policy Development Project including tasks, deadlines, and deliverables.

SUPPORT AND EVALUATION

· Works under the direction of the President and works closely on administrative matters with the General Manager

· The student will have weekly check-in meetings with the President, GSS Privacy Officer and VP External.

· At the end of the period and after the completion of the individual tasks/projects, there will be an exit interview and debrief on deliverables. This is an opportunity discussion, suggestions for improvements and recognition of success

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in public policy, advocacy, technology, government, NGOs and grassroots organizations, or interested in pursuing a career in law, legislation or public office, this experience will be invaluable. This work provides real-world opportunity and practical experience, touching on all aspects of legislation and public policy – from research to policy development to meeting with various stakeholders within an organization.

By the end of the work term, the Policy Assistant will have gained:

· Expertise with the provincial privacy legislation and its requirements

· Experience in research and development of privacy policies

· Practical knowledge in legislative drafting

· Deeper understanding of policy development and the challenges surrounding it

· Experience in communication of policy ideas to staff, executives, and counsellors

· Experience working with legal professionals on document revision

· Skills in risk and liability assessment and mitigation

· Experience developing Privacy Impact Assessments

· Skills to communicate succinctly and effectively

· Confidence in leadership skills by taking the initiative on developing policy ideas

· Effective time management and prioritization skills by managing research, deliverables, and meetings

· The opportunity to develop items for their academic portfolio (e.g., privacy policy)

GENERAL QUALIFICATIONS

· A passion for policy development, especially in privacy law

· Strong willingness to learn about laws, policies, and practices surrounding personal information protection

· Experience in legal writing, especially legislative drafting

· Familiarity with BC’s Personal Information Protection Act

· Excellent team player and self-motivated learner

· Strong time management and project coordination skills

· Strong written and verbal communication skills

· Excellent attention to detail

· Experience working with Microsoft Office

· Preference will be given to JD Candidate

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Job: External Policy Assistant

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 10-20 hours/week, 300 hours in total.
Wage: $27.22 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.

SUMMARY

The student will work closely with the Vice-President External and the GSS Executives to develop policy reports and recommendations to be presented to local, provincial, and federal government officials as well as external organizations as they relate to GSS advocacy campaigns. The ideal candidate would have a passion for data-driven advocacy to benefit graduate students, excellent communication skills and a willingness to learn about laws and policies governing research and innovation as well as graduate student life and funding.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

External Policy Assistant – Summer 2022 Detailed Job Description:

ROLES AND RESPONSIBILITIES

· Research and develop policy reports and recommendations related to ongoing GSS campaigns and advocacy efforts at the university and government level

· Meet with various stakeholders including student societies, NGOs, university administration and governmental organizations

· Conduct research across the higher education sector to identify policy issues and best practices to recommend application to the GSS

· Assist the VP External with managing advocacy campaigns, engaging stakeholders, and setting up meetings

· Provide research support to the GSS executives, including assistance with the preparation of communications materials, speaking notes, and policy papers

· Help manage relationships with internal and external stakeholder contacts, including keeping track of collaborative projects with various organizations engaged with the GSS

· Other duties as required

TRAINING AND ORIENTATION

· The student will receive an orientation introducing them to the GSS from the General Manager covering areas including the general structure and function of the Society as well as housekeeping rules such as security, health, and safety guidelines (including those implemented for COVID-19)

· The Communications and Marketing Director will introduce the communication channels of the Society with various stakeholders.

· The VP External will provide an overview of stakeholder organizations and the related current policy and advocacy campaigns being worked on by the Society

· The VP Academic & University Affairs will provide an overview of the advocacy campaigns and policy issues within the university

NETWORKING AND MENTORSHIP OPPORTUNITIES

· Meeting with federal and provincial legislators, MPs, and MLAs to advocate for graduate students.

· Working closely with GSS and AMS executives as well as student representatives from other post-secondary institutions across British Columbia and Canada to lobby for student interests.

· Attending general meetings with student alliance organizations such as Alliance of BC Students, ThinkGrad and Canadian Association for Graduate Studies to coordinate advocacy efforts.

· Opportunities to join the VP External in lobbying trips at the provincial and federal levels.

SUPPORT AND EVALUATION

· Ongoing supervision is provided by the VP External.

· The student will have bi-weekly check-in meetings with Communications and Marketing Director who will provide guidance and advice for professional development of the student.

· The student will work collaboratively and closely with the VP External in a team effort to advocate for graduate student interests.

· At the end of the period and after the completion of the individual projects, there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of success.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in public policy, advocacy, government, NGOs and grassroots organizations, or interested in pursuing a career in law, legislation or public office, this experience will be invaluable. This work provides real-world opportunity and practical experience, touching on all aspects of legislation and public policy from research and policy development to lobbying and meeting with various stakeholders and public officials.

By the end of the work term, the External Policy Assistant will have gained:

· Experience in research and development of policy reports and recommendations

· Practical knowledge in data-driven advocacy

· Experience in communication of policy ideas to university administration and public officials

· Experience running an advocacy campaign

· A good understanding of government relations, especially pertaining to the advanced education sector

· Deeper understanding of higher education policy and challenges surrounding it

· Skills to communicate succinctly and effectively

· Confidence in leadership skills by taking the initiative on developing policy ideas

· Effective time management and prioritization skills by managing submission deadlines, meetings, and policy research work

· The opportunity to develop items for their academic portfolio (e.g., policy reports)

GENERAL QUALIFICATIONS

· A passion for research and data-driven advocacy

· Strong willingness to learn about laws and policies surrounding graduate student research and academic development

· Experience in analytical report writing and policy research

· Knowledge of, or interest in, higher education policy / public policy

· Excellent team player and self-motivated learner

· Strong time management and project coordination skills

· Strong written and verbal communication skills

· Excellent attention to detail

· Experience working with Microsoft Office

· Preference will be given to UBC Graduate students

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Job- Systems Development Assistant

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 10-20 hours/week, 300 hours in total.
Wage: $22.67 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Note: Applications will be reviewed on a rolling basis. We encourage qualified candidates to apply early.

Summary

Become an integral member of the Graduate Student Society in the development and management of the GSS’ online systems. Working with the Marketing and Communications Director you will be furthering the GSS brand and delivering the Society’s goal of engaging the UBC graduate student community with our work.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Systems Development Assistant – Summer 2022 Detailed Job Description

ROLES AND RESPONSIBILITIES

Systems Development for Internal Communications:

· Planning, design, implementation, configuration, maintenance and optimization of current and new online systems

· Makes use of digital or online services and tools to improve day-to-day operational processes (e.g. Microsoft Teams for remote internal communications, Microsoft’s Power Automate to streamline reimbursement or payment processing and timesheet submission systems)

· Participates in IT projects, including acting as technical lead / subject matter expert for assigned projects

· Researches and identifies potential trends and applications to enhance GSS internal processes

· Troubleshoots technical issues in internal communications systems as they arise

· Other duties as required

Website Development:

· Helps develop new tools and functionality for the GSS web presence, e.g. e-commerce or online bookings systems

· Performs website updates through the WordPress platform

· Researches and identifies potential applications, plugins, and other technologies to enhance GSS web experience

· Other duties as required

TRAINING AND ORIENTATION

· The student will receive an Orientation to the work of the GSS from the General Manager covering areas like the structure of the team, function of the society as well as practical areas like health and safety.

· The Communications and Marketing Director will provide an orientation to the web and digital communications activities of the Society, and design guidelines.

· Ongoing training and supervision is provided by the Communications and Marketing Director

NETWORKING AND MENTORSHIP OPPORTUNITIES

· Experience working in a communications environment, meeting other communications / IT / web professionals on campus and gathering knowledge from professional staff.

· Working with graduate student executives. An opportunity to understand more about their work and how student run societies operate

· The opportunity to attend in house training and events organized for graduate students.

· General career mentorship from the Communication and Marketing Director in areas such as: interacting successfully with staff and faculty, developing a portfolio, and advice about future job applications.

SUPPORT AND EVALUATION

· The student will work in the same office as the Communications and Marketing Director and communication, questions, ideas and suggestions are encouraged. They are an essential part of a good communications team.

· Weekly opportunities to meet one on one with supervisor to discuss performance.

· At the end of the period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

For students interested in working in systems design or IT communications fields, working as part of a team delivering integrated business systems is invaluable. This work provides hands on experience that relates directly to real world jobs in the communications or system design fields.

By the end of the work term, the Systems Development Assistant will have gained:

General Skills:

· Experience of working in a professional office environment, serving the needs of graduate students

· Enhanced communication skills. By being a member of a team, the System Administration Assistant will enhance their listening skills and ability to communicate ideas clearly.

· Increased confidence in leadership skills by taking the initiative on developing online and IT projects independently

· Effective time management skills by managing deadlines and learning how to prioritize urgent items.

· Students will learn to problem solve proactively to research meet deadlines and support campaigns.

Specific skills in this role:

· Hands-on experience of working on internal communications or business systems for an organization

· Experience in design and development of technical internal communications and functionality, data management, as well as user interface and user experience design

· Deeper knowledge and understanding of researching and utilizing systems and tools to digitalize and enhance operational processes for businesses

· Experience of web design and the development of web functionality

· The opportunity to develop items for a portfolio, that can support coursework or future job applications, for example a specific module or design element on an intranet or a website

GENERAL QUALIFICATIONS

General:

· A UBC graduate student preferred

· Excellent team player and self-motivated learner

· Superb computer and systems development skills

· Strong time management and project coordination skills

· Strong written and verbal communication skills

· Excellent Attention to detail

· Ability to work independently with minimal supervision

Systems Development:

· Interest in or aptitude for computing or IT support, problem-solving through computational thinking, or data management

· A minimum of basic knowledge or skills in computer systems preferred

· Experience working with Microsoft services: Microsoft Azure, Microsoft Exchange, Power Automate, SharePoint Administration would be a bonus

Website Management:

· Must have experience working with content management systems such as WordPress and plugins

· A minimum of basic skills in writing PHP, HTML and CSS

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

What type of companies to apply to right now (and why)

It has been implied by the United Nations that global economic conditions are reducing the availability of viable and well-paying jobs. For instance, many professionals find the job market even more challenging as a result of the global pandemic. However, it is still possible for proactive and skilled individuals who are motivated to work to find numerous opportunities for their careers despite the global employment market struggling to recover fully from the recent recession.  

There are still numerous opportunities for passionate professionals who are motivated to work, especially grad students thinking about their post-grad careers. It is reflected in the growth of multiple sectors that continue to create brand new jobs for people with similar interests and aspirations. For instance, many Canadian banks have really stepped up their game in terms of looking out for their employees.

So, without further ado, here are some key things to look out for while applying to companies, scouring the perfect one for you. Hopefully, it helps you find your dream job in no time at all. 

1. DIVERSITY AND GROWTH ARE KEY

It has a healthy work culture and the structure of the company is such that employees work as a team. Inclusion and diversity remain central to who they are and what they do. Regardless of age, gender, race, ethnicity, language, or experience, people aren’t held back by differences of any kind. If they have any initiative to address the lack of relevant experience, skills, knowledge, and networks that some young Canadians in marginalized communities need to succeed in today’s rapidly changing work environment, that’s a plus. Of course, there should be an abundance of opportunities open for individuals in this group. 

2. COLLABORATIVE

This is a place where you may pursue your dreams and achieve your objectives in a safe and welcoming environment. Every employee has the chance to have a significant effect on the business by collaborating with skilled colleagues on fascinating tasks. The company might pledge to have no job losses as a result of COVID in 2020 and has specifically educated HR specialists to assist in the reassignment of staff from one business to another as the organization adapts to changing demands.

3. INNOVATIVE

From tackling issues like cancer cures to natural disaster prevention, the company takes pride in revolutionizing its operations. They invest in groundbreaking research and are committed to environmental and social responsibility. Additionally, they vocally advocate for those in need with campaigns.

4. CREDIBLE AND CONFIDENT

There are many possibilities for developing and enhancing your career with the company due to its well established name. Furthermore, it’s a positive if it is so confident in its abilities that it is willing to evaluate a broader spectrum of candidates, relying on talent evaluations rather than specific job criteria or histories. 

5. FINANCIAL STABILITY

They financially meet your needs. They have fantastic leadership that has provided you the opportunity to further your education, work in a welcoming workplace, and have a good work-life balance.

Grad student tips for low burnout and high productivity

Right off the bat, it is crucial to mention that going to graduate school means setting apart a large amount of your time to prioritize post-graduate school work. But it is also crucial to mention that it is more than worth it as the feeling of earning a post-graduate degree is unmatched. 

To thrive as a graduate student requires the blossoming of a healthy study-life balance to avoid chronic burnout. You already know how strenuous 40 hours a week of work (I.e. writing countless papers, making presentations, writing funding or grant proposals, library research, TA tasks, etc.) can be on your psychological and physical wellbeing.  

Hence, in this article, we give some helpful tips on how to avoid said burnout to achieve optimum productivity while working hard all throughout the year. 

1. Time Management 

Calendar

Avoid procrastination! Students who prepare in advance for any task such as assignments or TA work experience less burnout. It also allows you to spread out your workload more evenly. And a good way to do this is by keeping track of things with a calendar (preferably digital ones which send you notifications closer to deadlines). 

Pareto Analysis Method

For more specific techniques, another option is the Pareto analysis method. It’s an 80/20 rule created by Italian economist Vilfredo Pareto that entails 20% of actions are responsible for 80% of outcomes. Utilizing the Pareto analysis method allows you to prioritize tasks that are most effective at solving problems.

Pomodoro Method

You can try the Pomodoro method as well. Created by entrepreneur and author Francesco Cirillo, this time management method requires some sort of timer to divide work into intervals. Every interval is referred to as a Pomodoro, named after a timer that Cirillo made. 

For more information on the techniques above and some others to try out, check out this article: 9 Proven Time Management Techniques and Tools.

2. Set Reasonable Goals  

Stress often leads to full blown burnout. And students who set unrealistic vague goals constantly find themselves drowning in a workload far more than they can handle, leading to high stress and the urge to give up entirely. Make sure you never take on more than you can handle and always communicate with people like employers or lecturers if you feel overburdened.  

SMART Method

A very helpful way of doing this is by making sure each of your goals adhere to the SMART method:

  • Specific (simple, sensible, significant).
  • Measurable (meaningful, motivating).
  • Achievable (attainable).
  • Relevant (reasonable, realistic, results-based).
  • Time-based (time limited, time/cost sensitive).

Now we all know what a SMART goal is, but what makes a good SMART goal?

Keep in mind that while setting goals, you can’t cheat. The easier your goal is, the less you’ll put in an extensive effort to do it. If you set difficult and vague goals, you’ll have to put in the most effort. So think deeply about what you truly want.

It’s important to make sure your goal is as specific and well-suited to you as possible. For instance, most people have the intent to study more. But their intention isn’t as well fleshed out or as specific as it could be in order to actually achieve them. Instead, they could say they want to “study for 30 minutes a day to get a 30% increase in their grade by the term’s end.”

When you finalize that, use the SMART method to double-check if it is suitable. If it is, the next step is to write the goal down. Having it right in front of you to read rather than floating around in your mind will always keep you on track.

Next, formulate an action plan. How exactly will you achieve the goal? What necessary steps do you need to take to get to where you want to?

It might also help to keep some sort of timeline where you note the steps you took; any that worked and any that didn’t, until you finally achieve the goal.

To learn more on how to use the SMART method and make your goals achievable, check out this article: The Ultimate Goal Setting Process: 7 Steps to Creating Better Goals.

3. Maintain Good Health  

It may sound obvious but many students neglect their health due to how tasking graduate studies can be. Avoid the temptation of eating inexpensive take out or staying indoors around the clock. Fast food has high sodium and an immobile lifestyle contributes to stress, so it’s ideal to cook your own meals and find stress-reducing activities such as taking regular walks, swimming or yoga.

To make these sorts of healthier choices more commonplace, try figuring out a way of implementing them as a part of your personal lifestyle and making them better suited to you. For instance, if you personally eat large quantities of food and find that you have a lot of energy in the evenings but hate extremely long exercise sessions, a healthy choice you can make specifically suited for you is to have only 30% of each meal (no matter the quantity) as carbohydrates and processed fats. Additionally, you can spread out your exercise sessions in the week, making each one less than 30 minutes, and only do them in the evenings.

4. Turn Off Your Social Media 

Social media updates are endless and this ultimately overwhelms students. So, it’s key that we understand these updates can wait, especially when it’s time to go to sleep. Besides constant updates, light from screens can keep people awake and ruin body clocks. A helpful trick to overcoming this is at least one hour before going to sleep, turn off your gadgets or put it on airplane mode. 

JOB- ELECTORAL & STUDENT ENGAGEMENT OFFICER

Appointment Status: Part-time position
Start Date: May 1, 2022
Number of Positions: 1
Hours per Week: 5 hours/week, 100 hours in total.
Wage: $22.67 per hour
Employee Group: Non-Union
Application Deadline: March 28, 2022

Summary

This role will allow you to play a crucial role in running the elections cycle and building connections for the GSS across campus.

You will oversee the electoral processes such as the nominating, campaigning, and voting periods. You’ll work with the Executives on projects throughout the year, but your most important role will be leading various aspects of the election process, encouraging individuals to nominate themselves for election, and inspiring graduate students to vote for the next group of student leaders.

How to apply:

Please submit a cover letter and resume (PDF) that details experience and training specifically relevant to the requirements of the position.

We thank all candidates in advance for their interest in the position. However, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

Electoral and Student Engagement Officer – Summer 2022 Detailed Job Description

ROLES AND RESPONSIBILITIES

We are a community, and we strive to be welcoming to every graduate student. We represent the needs of 10,000 UBC graduate students by advocating for their interests and providing opportunities for their social and professional development. In this role you will be engaging with graduate students about each of these distinct aspects of our work, with an emphasis on the election process, to help raise awareness of the Society’s role.

The Electoral and Student Engagement Officer (ESEO) will work under the joint supervision of the Elections Committee, the Communication and Marketing Director, and the Vice President (VP) Students Executive in developing and managing the electoral process, including nominations, campaign period, voting process, election results, as well as enhancing student engagement.

You will:

· Support and promote the nomination, and campaign period for GSS elections, following the protocols laid out in the GSS Elections Handbook. ESEO will be working closely with the GSS Marketing & Communications department.

· Manage the GSS online ballot

· Present the election results to GSS council and make recommendations on the election process

· Manage complaints or appeals filed alongside the Elections Committee and submit explanation of rulings to GSS council

· Develop and carry out strategies for graduate student engagement with GSS. For example:

◦ Raise awareness of the work, purpose, accomplishments, and mission of GSS

◦ Provide input and suggestions on communications and student engagement planning, in relation to key projects like the annual GSS student survey and Elections

◦ Collaborate closely with VP Students and VP academics in support of the GSS advocacy and outreach work

· Other duties as required

TRAINING AND ORIENTATION

· Introduction to the GSS, its work, and its structure

· Introduction to the appropriate departments of the GSS relevant to various aspects of this position

· An overview of the election guidelines and policies as established by the GSS, by the committee chair

· Relevant documents describing election guidelines will be provided

· Training for using the SimplyVoting program to ensure the required access to oversee the GSS election

· Orientation by the VP Students to relevant projects focused on increased graduate student engagement with the GSS

· Introduction to the Society’s goals for enhancing student engagement in order to develop appropriate strategies

FEEDBACK AND ONGOING SUPPORT

The ESEO will be working closely with the Elections Committee, VP Students and Communications and Marketing Director, and communication and discussion is actively encouraged.

The ESEO will have regular opportunities to meet with supervisors to discuss performance and raise any issues. They will also be included in the formal Work-Learn feedback mechanisms.

Additionally, the ESEO will be a member of the Elections Committee and will be able to attend meetings and call on the Committee’s expertise to assist with project work.

PERSONAL AND PROFESSIONAL DEVELOPMENT

· Opportunities for honing multitasking skills and handling deadlines

· Opportunities for practicing conflict resolution and enhancing communication skills.

· Practice leadership and management skills by planning and facilitating elections procedures.

· Gaining experience with student government body, policy, and elections procedures.

· Gain experience with student outreach and maximizing engagement through digital and physical mediums.

· Gain experience organizing and budgeting events such as meetings for the election’s candidates, debates, as well as non-elections-related events such as focus groups, and more.

· Gain experience by assisting the measurement and evaluation of student communication channels to inform their ongoing development and improve student engagement.

NETWORKING AND MENTORSHIP OPPORTUNITIES

· Working with the GSS Executive team. An opportunity to learn more about their work and how student-run societies operate.

· Working closely with the GSS Elections Committee. An opportunity to learn how to manage elections and voting and help prepare/organize the candidates.

· General career mentorship from the Communication and Marketing Director in areas such as: interacting successfully with staff and faculty, developing a portfolio, and advice about future job applications.

· Potential for forming collaborations with external partners of the GSS, student societies, and other relevant institutions.

· Opportunities to join the VP Students GSS Executive in engaging the graduate student community at UBC.

· At the end of the Elections period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

SUPPORT AND EVALUATION

· The student will work in the same office as the Communications and Marketing Director and communication, questions, ideas and suggestions are encouraged. They are an essential part of a good communications team.

· Weekly opportunities to meet one on one with supervisor to discuss performance and to set work for the upcoming period

· At the end of the period and possibly after the completion of individual projects there will be a general debrief about the role. This is an opportunity for discussion, suggestions for improvements and recognition of successes.

WORKPLACE SKILLS AND PERSONAL DEVELOPMENT

Students meeting the requirements will go through an interview process. Feedback of the interview will be provided to successful candidates for personal growth.

For students interested in working in public policy or educational administration, this position provides intimate exposure with student government and the execution of election protocols, as well as the opportunity to provide input into the protocol’s refinement.

Furthermore, student engagement is an important aspect of this work. The ESEO will also gain experience in event planning and organization, ranging from elections, debates, focus groups, and more.

GENERAL QUALIFICATIONS

Qualifications:

· A UBC graduate student preferred

· Eligible for the UBC Work Learn Program

· Knowledge of the GSS executive positions and electoral processes, including nominations, campaigning and voting, an advantage

· Ability to work efficiently both in the office and in a remote environment

Elements needed by a graduate student for a great fit:

· Excellent team player, self-motivated and a quick learner

· Demonstrated leadership, time management, and organizational skills

· Effective interpersonal and communication skills

· Problem resolution skills and strong critical thinking skills are strong assets

· Conflict resolution skills and/or willingness to learn is an asset

· Excellent attention to detail

ABOUT THE GSS

The GSS (Graduate Student Society) serves the 10,000 graduate students at UBC Vancouver, helping them have the best experience possible during their studies. We connect graduate students with campus resources, opportunities, and social events. We provide everything from individual support for students, to advocacy at provincial and federal levels on the most important issues graduate students face. The GSS is located at Thea Koerner House, which has been the centre of graduate student life on campus since it was opened in 1962.

Ensuring an inclusive and diverse workplace is a key value of the GSS. We welcome people of diverse backgrounds, abilities, and perspectives, and are proud to promote a supportive work environment.

Study Room, Thea Koerner House, UBC

GSS Loft, Rm. 4202 of AMS Student Nest, UBC

Leon’s Lounge, Thea Koerner House, UBC

Thea’s Lounge, Thea Koerner House, UBC

Penthouse, Thea Koerner House, UBC