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Administrative Assistant

Summary

The Graduate Student Society (GSS) at UBC Vancouver is a student-led organization dedicated to enriching the academic, professional, and personal lives of over 12,000 graduate students. Through advocacy, financial aid, wellness programs, and community-building events, the GSS ensures that graduate students are supported, heard, and connected. The GSS also operates Thea Koerner House, the Graduate Life Centre (GLC).

We are looking for an organized, student-focused Administrative Assistant to keep our governance, office, and student-facing work running smoothly. You will provide administrative support to the GSS President, the Executive team, the General Manager, and staff. You will run the logistics behind our monthly Council meetings, committees, and major events, and look after the records and archives that preserve the society’s institutional memory.

  • Job Type: Full-time Employee
  • Company/Organization: Graduate Student Society of UBC Vancouver
  • Hours Per Week: 35 hours/week; availability to work evenings to support monthly GSS Council meetings
  • Benefits: Full health and dental plan coverage and RRSP matching up to 7%
  • Salary / Wage: $50,000 – $55,000 CAD annually
  • Contract term: Non-Union, Permanent / Regular
  • Start Dates: December 7, 2026
  • Deadline to Apply: TBD

How To Apply

Email hrcontractor@gss.ubc.ca with:

1. A brief cover letter outlining your fit for the role

2. Your resume/CV

3. Two professional references

Short-listed candidates may be asked to complete a brief skills assessment. We thank all candidates in advance for their interest; however, only those selected for interviews will be contacted. No phone calls or follow-up emails, please.

 

Job Description

Question?

Email to hrcontractor@gss.ubc.ca

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